About Naikoon
People love Naikoon because we’re different. Every day we come to work looking to revolutionize what a construction firm can be – and what construction can achieve.
We’re a dynamic team of talented, passionate individuals who believe in achieving together and having fun while doing it.
With roots in Masset, Haida Gwaii, we’re now based out of our light and airy headquarters in Lower Lonsdale, offering stunning views across downtown Vancouver.
Help us take the next step
As Naikoon enters a period of growth, we’re seeking an Office Administrator to help support our expanding team and the values-driven construction projects we undertake. This is an opportunity to be part of a company pioneering new standards in energy efficiency, mass timber, prefabrication, and virtual construction.
Role overview
As the Office Administrator, you’ll be a key presence in our office, creating a welcoming environment for clients and providing essential support across our operations. Your role will encompass a variety of reception, administrative, and HR supporting duties, ensuring the office runs smoothly and that our team has what they need to succeed.
Key Responsibilities
General Reception & Office Duties:
- Create a friendly, professional experience for clients and visitors as the first point of contact
- Answer, direct phone calls, and manage the office phone system
- Maintain office facilities and cleanliness
- Order and manage office supplies, hardware, and furniture
- Arrange catering for meetings, handle mail, and coordinate couriers
- Respond to inquiries and coordinate with new clients
- Run errands as needed
HR & Administrative support:
- Provide support to the Accounting & Finance and HR departments
- Coordinate new employee equipment and accounts setup
- Assist with employee onboarding/offboarding and performance reviews
- Post job ads, shortlist resumes, and update training hours for apprentices
- Handle data entry, document control, and client database maintenance (CRM)
- Maintain subcontractor records, filing systems, and fleet management
- Support event coordination and basic IT troubleshooting
- Liaise with municipalities for business license renewals
- Request insurance certificates and maintain insurance compliance
- Assist with bookkeeping data entry and other ad-hoc duties as needed
What you’ll need to succeed in this role:
- Min. 1 year experience in a similar role
- Post-secondary education or training in business administration or a related field is an asset
- Experience in IT, HR, or Bookkeeping is considered a valuable asset
- Demonstrated coordination skills
- Demonstrated communication and customer service skills
- Demonstrated organizational skills
- Presentable & personable
- Tech-savvy
- Ability to utilize technology as required
Intrigued? If this opportunity excites you, email us at careers@naikoon.ca with your resume and a letter explaining why you’re a great fit for this role and excited to join Naikoon.
Job Type: Full-time
Pay: $42,000.00-$48,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Tuition reimbursement
Schedule:
Work Location: In person
