For this opening we will consider candidates from the following locations: Toronto,ON,Canada |
Notified is adding a Sr Payroll Specialist to the team in Toronto. Our expectation at this time is you would work from our office located at 155 University Avenue on Tuesday, Wednesday, Thursday with flexibility to work from home on Monday and Friday.
Candidates who have experience with ADP, Oracle HCM, advanced Excel, End-to End Canada payroll processing & United States multi-state payroll processing will be highly considered.
Job Summary:
Responsible for processing and auditing feed files going into payroll systems from Oracle HCM and other sources (including but not limited to new hire and termination information, employee status changes, incentives, vacation/holiday pay, etc.) to ensure the timely and accurate transmission and completion of the payroll process; ensure daily work is completed in a timely and accurate manner including the resolution of punch exceptions and premium hours; verify applicable payroll reports and employee time sheets in order to ensure that employee paychecks coincide with the amount of hours worked; respond, maintain, and disburse all types of wage attachments in a timely and accurate manner ensuring adherence to federal and state laws as well as internal procedures and policies.
Essential Duties:
Payroll Functions - Process and audit feed files going into ADP Workforce Now payroll systems from Oracle HCM (including but not limited to new hire and termination information, employee status changes, incentives, vacation/holiday pay, etc.) to ensure the timely and accurate transmission and completion of the payroll process while adhering to corporate and department policies and procedures
- Acts as a subject matter expert and/or resource to others in the area of payroll processing.
- Work closely with the international payroll vendor ADP to process payroll for US/Canada.
- Ensure accurate / timely semi-monthly payroll processing and payroll statutory activities while maximizing efficiencies, maintaining operational standards, and adhering to department policies and procedures.
- Act as a liaison with all Government agencies and assist with internal / external audits*Training of payroll team.
- Assist with implementation and testing of any payroll related applications or softwares.
- Provide timely response to inquiries from HR, accounting, managers, employees, government, and other third-party agencies utilizing knowledge and interpretation of policies, procedures, and legislation.
- Accurate year end process (US and Canada).
- Front ending any payroll related transition or projects.
- Coordinate with external auditors to assist with quarterly and annual audits as needed.
- Process and track Labour Change Authorization forms as applicable for production groups including but not limited to various types of incentives, pay rate changes, department allocations and punching, shift differentials, and new projects
- Ensure daily work is completed in a timely and accurate manner including the resolution of punch exceptions and premium hours.
- Verify applicable payroll reports and employee time sheets in order to ensure that employee paychecks coincide with the amount of hours worked.
- Coordinate direct deposit and pay card enrolments and ongoing maintenance as well as coordinate interfaces to and from self-service related to electronic pay when applicable.
- Perform routine maintenance activities related to payroll-related systems escalating more complex problems to supervisor as required.
- May perform a variety of administrative tasks (e.g., handling documents, Purchase order process, invoices verification and process for payment etc.).
- May prepare paycheck adjustment checks and debit employee paychecks for miscellaneous charges with the approval of supervisor.
- Know and support approved payroll policies and procedures and keep up-to-date on applicable federal and state wage and hour and tax laws.
- Keep up-to-date on certain international wage and hour laws pertaining to countries in which payroll supports operates as required.
- Escalate to supervisor in a timely manner any payroll policy or procedure issues outside the employee's control.
- As necessary, assist with sorting of paychecks in a timely and accurate manner.
- Generate reports (e.g., prepare reports, charts, schedules, forms, etc.), identify and resolve discrepancies, and distribute reports as requested by supervisor.
- Assist in maintaining payroll files (e.g, file departmental paperwork, retrieve materials from files, prepare/retrieve payroll files from off-site storage, etc.).
- Assist in maintaining virtual files (e.g., saving and retrieving soft copy files on a shared drive, etc.).
- Operate and execute procedures and processes, within area of responsibility, in accordance with the established company policies and internal controls over financial reporting (ICFR)
Wage Attachments or verifications - Respond, maintain, and disburse all types of wage attachments in a timely and accurate manner ensuring adherence to federal and state laws as well as internal procedures and policies.
- Research employment status for new orders received, setting-up the applicable deduction codes, and withholding appropriate amounts as well as administrative fees as allowed by federal and state laws.
- Keep up-to-date on regulations including federal and state laws related to wage attachments, child support, tax levies, and garnishments.
- Maintain historical detail by employee and pay period of all garnishments scheduled and actual deductions.
- Verify the accuracy of withholding after the payroll process and prior to fund disbursement.
- Disburse funds withheld in a timely and accurate manner ensuring the adherence to department policies and procedures.
- Initiate or respond to written or verbal correspondence between the Company and the applicable agency, obligee, employee, company, or creditor as required.
Team Interface/Customer Service - Establish and maintain a professional relationship with internal/external customers, team members and department contacts.
- Cooperate with team members to meet goals or complete tasks.
- Provide quality customer service that exceeds customer expectations and improves level of service being provided.
- Treat all internal/external customers, team members and department contacts with dignity/respect.
- Escalate to supervisor any situation outside the employee's control that could adversely impact the services being provided.
Mental and Physical Requirements
- This position will be exposed mainly to an indoor office environment and will be expected to work near or around computers, telephones, and printers.
- The nature of the work in this position is sedentary and the incumbent will be sitting most of the time.
- Essential physical functions of the job include fingering, grasping, pulling hand over hand, and repetitive. motions to utilize general computer software/hardware continuously throughout the workday
- Essential mental functions of this position include concentrating on tasks, reading information, and verbal/written communication to others continuously throughout the work day.
Related Duties as Assigned
- The job description documents the general nature and level of work but is not intended to be a comprehensive list of all activities, duties, and responsibilities required of job incumbents.
- Consequently, job incumbents may be asked to perform other duties as required.
- Also note, that reasonable accommodations may be made to enable individuals with disabilities to perform the functions outlined above.
- Please contact your local Employee Relations representative to request a review of any such accommodations.
MINIMUM QUALIFICATIONS
Education
- High school diploma or GED required
- Associate's degree from an accredited college or university with major course work in finance, accounting, business or a related field preferred.
Experience
- Minimum 5-years of payroll experience required, preferable in a global, multi-location company
Other
- Basic knowledge of Word and Excel required
