Job Title: Office Administrator
Location: Fernie, BC
Employment Type: Full-time
Company: Parastone Developments
Job Summary:
Parastone Developments Ltd. is a group of companies operating in hospitality, construction, and land development industries. Parastone Developments is seeking a detail-oriented and highly organized Office Manager to manage the day-to-day office operations, financial records and mid-level bookkeeping duties. This role will also provide part-time executive assistance to the General Manager (GM), ensuring smooth administrative and financial operations across it’s group of companies.
Key Responsibilities:
Office Administrator:
- Oversee daily office operations to ensure smooth functioning of administrative processes.
- Manage office supplies, inventory, and equipment, ensuring adequate resources are available.
- Handle incoming communications such as emails, phone calls, and postal mail, and direct them appropriately.
- Coordinate meetings, events, and travel arrangements for staff as required.
- Maintain an organized filing system for physical and digital documents, contracts, and reports.
- Assist in maintaining and improving office policies and procedures.
Bookkeeping:
- Assist accounting department with accounts payable and receivable, ensuring accurate and timely financial processing. Ensure compliance with all relevant tax laws and regulations.
- Maintain an organized filing system for physical and digital documents, contracts, and reports.
- Assist accounting: reconcile bank statements and monitor company cash flow.
- Assist accounting with the payroll processing for the group of companies.
Executive Assistance (General Manager):
- Provide administrative support to the GM, including scheduling meetings, managing calendars, and preparing correspondence.
- Handle sensitive information with discretion and confidentiality.
- Assist in preparing reports, presentations, and other documentation for meetings.
- Coordinate communication and ensure timely follow-up on tasks as directed by the GM.
- Organize and manage travel arrangements, accommodation, and itineraries for the GM.
Qualifications:
- Proven experience as an Office Manager, Bookkeeper, or similar role.
- Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite (Excel, Word, Outlook).
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize work in a dynamic environment.
- Experience providing executive-level administrative support is an asset.
Preferred Skills:
- Familiarity with the hospitality, construction or land development industry.
- Knowledge of payroll and tax regulations in British Columbia.
- Experience in managing company-wide communications and office logistics.
Benefits:
- Competitive salary based on experience.
- Opportunities for professional development and career growth.
- Company Benefits Package offered after probationary period.
- Collaborative and dynamic work environment in the beautiful region of Fernie, BC.
Job Type: Full-time
Pay: $25.00-$35.00 per hour
Expected hours: 38 per week
Benefits:
- Discounted or free food
- Flexible schedule
- On-site parking
- Paid time off
- Store discount
- Wellness program
Schedule:
Work Location: In person
Application deadline: 2024-11-24
