Job Title: Office Administrator

Location: Fernie, BC
Employment Type: Full-time
Company: Parastone Developments

Job Summary:

Parastone Developments Ltd. is a group of companies operating in hospitality, construction, and land development industries. Parastone Developments is seeking a detail-oriented and highly organized Office Manager to manage the day-to-day office operations, financial records and mid-level bookkeeping duties. This role will also provide part-time executive assistance to the General Manager (GM), ensuring smooth administrative and financial operations across it’s group of companies.

Key Responsibilities:

Office Administrator:

Oversee daily office operations to ensure smooth functioning of administrative processes.
Manage office supplies, inventory, and equipment, ensuring adequate resources are available.
Handle incoming communications such as emails, phone calls, and postal mail, and direct them appropriately.
Coordinate meetings, events, and travel arrangements for staff as required.
Maintain an organized filing system for physical and digital documents, contracts, and reports.
Assist in maintaining and improving office policies and procedures.

Bookkeeping:

Assist accounting department with accounts payable and receivable, ensuring accurate and timely financial processing. Ensure compliance with all relevant tax laws and regulations.
Maintain an organized filing system for physical and digital documents, contracts, and reports.
Assist accounting: reconcile bank statements and monitor company cash flow.
Assist accounting with the payroll processing for the group of companies.

Executive Assistance (General Manager):

Provide administrative support to the GM, including scheduling meetings, managing calendars, and preparing correspondence.
Handle sensitive information with discretion and confidentiality.
Assist in preparing reports, presentations, and other documentation for meetings.
Coordinate communication and ensure timely follow-up on tasks as directed by the GM.
Organize and manage travel arrangements, accommodation, and itineraries for the GM.

Qualifications:

Proven experience as an Office Manager, Bookkeeper, or similar role.
Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite (Excel, Word, Outlook).
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to multitask and prioritize work in a dynamic environment.
Experience providing executive-level administrative support is an asset.

Preferred Skills:

Familiarity with the hospitality, construction or land development industry.
Knowledge of payroll and tax regulations in British Columbia.
Experience in managing company-wide communications and office logistics.

Benefits:

Competitive salary based on experience.
Opportunities for professional development and career growth.
Company Benefits Package offered after probationary period.
Collaborative and dynamic work environment in the beautiful region of Fernie, BC.

Job Type: Full-time

Pay: $25.00-$35.00 per hour

Expected hours: 38 per week

Benefits:

Discounted or free food
Flexible schedule
On-site parking
Paid time off
Store discount
Wellness program

Schedule:

Monday to Friday

Work Location: In person

Application deadline: 2024-11-24

Parastone Team of Companies

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Office Administrator