Introduction to Accounting & Sales Support Administrator Job Description:
As the Accounting & Sales Support Administrator at Rechargeables Inc., you will play a crucial role in managing the company’s books while ensuring the sales and order fulfillment operations of Rechargeables Inc. are running smoothly for our customers. The primary focus of this role is to manage all aspects of in-house bookkeeping and accounting, while also overseeing key operational workflows that are necessary for our salespeople and customers to be successful.
Currently, our bookkeeper is an excellent outsourced partner, and you will be working with our bookkeeping partner to phase out our reliance on their services. We expect that within your first 6 months of employment, you will fully provide in-house bookkeeping while also contributing to our day-to-day and long-term Sales Operations.
As the successful candidate, you will work closely with great teammates including salespeople, warehouse staff, logistics partners, vendors, customers and more people. It’s important to feel part of a team and carve our personal pathways, as your role for the team is to ensure that business processes are streamlined, opportunities are flowing to customer locations, using software, hardware and people to save time and enjoy current and new customer relationships.
This role requires extensive experience with bookkeeping, financial software, such as QuickBooks, Microsoft Office, M-Files, HubShare and Modular Software. You will be expected to have a solid understanding about how our IT investments are being executed, as per our 2024 and 2024 Digital Adoption Strategy. You’ll be expected to provide leadership to enhance our strategy for digital optimization. You will provide leadership to ensure that Rechargeables Inc. maintains both financial accuracy and operational efficiency. Thank you for your consideration to apply for the role and please review the Job Duties & Responsibilities to confirm the role is a fit for your skillset, personal goals and career.
Job Duties & Responsibilities:
- Full-Cycle Bookkeeping: Manage all aspects of bookkeeping, including purchasing, accounts payable, accounts receivable, bank reconciliations, and general ledger maintenance.
- Payroll Administration: Process payroll, ensuring accuracy in employee compensation, deductions, and benefits. Assist with internal and external audits by preparing necessary documentation and reports.
- Tax Compliance, Audit Preparation, Financial Risk Management: Handle all tax-related activities, including HST filing, remittances, and ensuring compliance with tax regulations. Assist with internal and external audits by preparing necessary documentation and reports.Ensure all financial and operational activities comply with relevant laws and industry regulations.
- Financial Reporting, Budgeting & Forecasting: Prepare financial statements, balance sheets, and income statements. Provide monthly, quarterly, and annual financial reports to management. Collaborate with management on annual budgets, cash flow forecasting, and financial planning to support business objectives.
- Sales Support & Operations Management. Reporting to Management: Provide financial and operational support to the sales team to ensure smooth transactions and fulfillment processes. Oversee and continuously improve operational workflows, ensuring they are efficient, cost-effective, and aligned with business objectives and our digital adoption strategy.Provide regular updates and financial reports to the CEO & Managing Director regarding the company’s financial performance and operational efficiency.
- Inventory, Supply Chain & Logistics Coordination: Manage inventory levels and coordinate with vendors and suppliers to ensure timely delivery of products and materials. Track inventory levels including status of purchasing, shipments, warehouse transactions and manage shipments from suppliers and to customers. Manage relationships with vendors and contractors to ensure that contracts and agreements are up to date and adhered to.
- ERP & Software Integration: Leverage QuickBooks, ERP systems, and other operational software to streamline and automate processes, ensuring accurate data and financial reporting. Implement our plan to stop utilizing Quickbooks and Modular Software.
- Team Collaboration & Leadership in Operational Efficiency & Financial Excellence: Work with cross-functional teams including sales, IT, and warehouse staff to align operational processes with business goals. Identify areas for operational improvements, suggest and implement solutions to enhance overall efficiency.
Salaried Position, Hours, Vacation Tracking and Location to carry-out duties and responsibilities.
- 40-hour work-week is expected to be achieved based on flexible working hours.
- Suggested Office-hours: 9am to 5pm with breaks, as applicable.
- The Accounting & Sales Support Administrator is expected to primarily work from the office space located at 764 Guelph Line (Unit 202), Burlington, ON, L7R 3N8.
- Starts with 15 paid vacations days with 5 paid sick days and graduates to 20 paid vacation days after 1 year of employment. Vacation days and sick days are to be tracked by the Employee and their direct Manager.
- Future opportunities for growth should be discussed with the CEO & Managing Director and any changes to your job description, salary, vacation and sick days shall be agreed on in writing.
Job Type: Full-time
Pay: $60,000.00-$70,000.00 per year
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
- Paid time off
Flexible language requirement:
Schedule:
Application question(s):
- Roughly, how many km would your commute to our Burlington office be from your primary residence and if driving by car, how long would you expect it to take to get here?
Education:
- Bachelor's Degree (preferred)
Experience:
- Bookkeeping: 1 year (preferred)
- QuickBooks: 1 year (preferred)
- Accounting: 1 year (preferred)
Work Location: In person
Application deadline: 2024-11-01
