Job Title: Experienced Bookkeeper & Office Administrator
Company Overview:
We are a small to medium-sized firm providing Architectural Design, Interior Design, Construction, and Project Management services across Southern Ontario. Our company focuses on custom home building, luxury homes, low-rise residential projects, townhome development, and other construction ventures. We are seeking an experienced Bookkeeper and Office Administrator to join our dynamic team.
Position Overview:
We are looking for a highly organized, tech-savvy individual with strong communication skills to manage our bookkeeping and administrative tasks. The ideal candidate must be comfortable handling phone calls, detail-oriented, and possess a minimum of 5 years of relevant experience. Proficiency in QuickBooks, ADP, Excel, and other accounting software is a must. Mandarin-speaking would be an asset but is not required.
Qualifications:
- Minimum 5 years of experience in bookkeeping and office administration.
- College or university education in Accounting, Bookkeeping, Finance, or a related field. CPA is an asset.
- Proficient in QuickBooks, ADP, and Microsoft Excel; experience with other accounting software is a plus.
- Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook) and Google Drive.
- Excellent written and verbal communication skills in English. Mandarin proficiency is an asset.
- Personable, professional, and comfortable with answering phone calls.
- Highly organized, able to multitask, prioritize, and meet deadlines.
Key Responsibilities:
- Manage accounts payable and accounts receivable.
- Process bank reconciliations and payroll.
- Post journal entries and allocate financial transactions to subsidiary books.
- Maintain subsidiary accounts by verifying, allocating, and posting transactions.
- File and maintain historical records and financial documents.
- Verify source documents (invoices, receipts, computer printouts).
- Prepare financial statements (trial balance, income statement, balance sheet).
- Prepare checks, payments, and bank deposits.
- Ensure compliance with relevant reporting requirements.
Job Type: Full-time, Permanent
Wage: TBD (based on qualifications and experience)
Schedule: Monday to Friday
Job Type: Full-time
Experience:
- Bookkeeping: 5 years (preferred)
Language:
Work Location: In person