Job Title: Experienced Bookkeeper & Office Administrator

Company Overview:

We are a small to medium-sized firm providing Architectural Design, Interior Design, Construction, and Project Management services across Southern Ontario. Our company focuses on custom home building, luxury homes, low-rise residential projects, townhome development, and other construction ventures. We are seeking an experienced Bookkeeper and Office Administrator to join our dynamic team.

Position Overview:

We are looking for a highly organized, tech-savvy individual with strong communication skills to manage our bookkeeping and administrative tasks. The ideal candidate must be comfortable handling phone calls, detail-oriented, and possess a minimum of 5 years of relevant experience. Proficiency in QuickBooks, ADP, Excel, and other accounting software is a must. Mandarin-speaking would be an asset but is not required.

Qualifications:

Minimum 5 years of experience in bookkeeping and office administration.
College or university education in Accounting, Bookkeeping, Finance, or a related field. CPA is an asset.
Proficient in QuickBooks, ADP, and Microsoft Excel; experience with other accounting software is a plus.
Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook) and Google Drive.
Excellent written and verbal communication skills in English. Mandarin proficiency is an asset.
Personable, professional, and comfortable with answering phone calls.
Highly organized, able to multitask, prioritize, and meet deadlines.

Key Responsibilities:

Manage accounts payable and accounts receivable.
Process bank reconciliations and payroll.
Post journal entries and allocate financial transactions to subsidiary books.
Maintain subsidiary accounts by verifying, allocating, and posting transactions.
File and maintain historical records and financial documents.
Verify source documents (invoices, receipts, computer printouts).
Prepare financial statements (trial balance, income statement, balance sheet).
Prepare checks, payments, and bank deposits.
Ensure compliance with relevant reporting requirements.

Job Type: Full-time, Permanent
Wage: TBD (based on qualifications and experience)
Schedule: Monday to Friday

Job Type: Full-time

Experience:

Bookkeeping: 5 years (preferred)

Language:

English (preferred)

Work Location: In person

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Experienced Bookkeeper & Office Administrator