Accounts Receivable Clerk

Technical Concrete Solutions • Full-time • Newmarket, Ontario, Canada • 3m ago

Accounts Receivable:

An Accounts Receivable Specialist is responsible for ensuring all incoming payments are received and processed. This role requires individuals to keep a precise record of all incoming payments and to contact clients to ensure outstanding invoices are paid. Workers in this role ensure that all receipts are tracked and regularly check for any discrepancies in payments received. Responsible for accounts receivable for TCS & TSC.

Responsibilities include:

· Confirm all invoicing are entered for all divisions of TCS company, manufacturing, rental, contract and TSC earnings.

· Activate projects in Avontus and Jonas. Ensure job request forms are completed by the project managers.

· Verify quotes against contract values, verifying timesheets for rental income and confirming delivery/ return of products to invoice for start up and end of project costs.

· Maintain job listing report for active projects.

· Verifying customer accounts by reconciling Avontus and Jonas for all related transactions.

· Send monthly customer account statements.

· Monitor and collect accounts receivable by contacting clients via telephone, email and mail. Escalate delinquent accounts to Controller, VP and sales representatives.

· Submit monthly progress draws by compiling project invoices for specific job #’s and contract for once-a-month submission to client.

· Reconcile accounts receivable ledger to ensure that all invoices and payments are accounted for and properly posted.

· Maintain good customer relations to respond to customer inquiries, to ensure payments of outstanding invoices and to solve discrepancies.

· Understand job quotes and contract values to ensure billing is accurate and reconciles to the company pricing and sales policies.

· Process deposits into TD Bank and apply cash receipts to outstanding invoices in Jonas.

· Schedule invoice approval from Operations manager every Tuesday and post invoices in Avontus and Jonas.

· Work with other departments to ensure accuracy of invoicing and cash receipts.

· Maintaining historical records of all invoices, reports, receipts, and cheques by saving documents properly on the network and appropriate filing cabinets / job files.

· Maintaining receivable operations by following policies and procedure.

· Developing ad hoc financial and operational reporting as needed.

· Answering management questions and concerns regarding customer invoices and outstanding balances.

· Compile monthly and year-end submission reports.

· Respond to customer inquiries, maintain good supplier relations and solve problems.

Job Types: Full-time, Permanent

Pay: $40,500.00-$50,000.00 per year

Experience: