Job overview:
Due to our growth, we are seeking an Accounts Payable Administrator to perform all tasks related to invoice processing and payment and corporate credit card administration for many operating entities within our group of companies, ensuring suppliers and subcontractors are paid in a timely and accurate manner.
Core job functions:
1. Processing a high volume of invoices: responsible for ensuring all invoices are properly coded, approved and processed in our Sage accounting system in an efficient and timely manner
2. Responsible for vendor/supplier statement reconciliation monthly
3. Responsible for overall vendor/supplier administration: acting as a point of contact for our vendor community, setting up new vendors in our system, establishing trade credit limits with vendors
4. Processing intercompany invoices and related AR invoices and providing support in reconciling intercompany accounts and balances among the group of companies
5. Processing expense reports and similar reimbursements
6. Responsible for corporate credit card administration, posting of credit card receipts, reconciliation of credit card statements and ensuring credit limits and payments for corporate credit card accounts are up to date.
7. Responsible for EFT and other payment type runs throughout the month for the group of companies
8. Support cash management process by creating spreadsheets containing vendor invoices to be paid, submitting to manager for approval, ensuring all vendors/suppliers are paid within credit terms
9. Review and reconcile AP Aged Payables reports each month for the group of companies
10. Verify new vendor/supplier banking details
11. Backup for other Accounts Payable Administrators within the team
12. Support Accounts Receivable team for intercompany invoicing and reconciliation process
This job description is not intended to include all job responsibilities, employee may perform other related duties as assigned to meet the ongoing needs of the organization
Education, skills and experience requirements:
Based out of our Peace River or La Crete office location, this role will be responsible for a high volume of accounts payable processing across a group of companies for the organization. We are seeking an individual with exceptional organizational skills, who is customer-service focused, flexible and able to multi-task with competing priorities while enjoying working in a fast-paced environment. In addition to these skills, we are seeking a candidate with the following education and experience:
· Minimum 2 years’ experience in accounts payable, bookkeeping or similar role is highly desirable
· Diploma in Business Administration or Accounting is highly desirable
· Experience with Sage software and business banking platforms
This is a full-time permanent role, located at either our Peace River or La Crete location. Due to the seasonality of our business, overtime may be required in our peak season.
Benefits:
· Competitive compensation package
· Casual dress
· Group dental and health benefits, 50% of premiums paid by Company
· On-site parking
· Paid time off
· Opportunity for hybrid or other flexible work arrangements would be considered
Job Types: Full-time, Permanent
Benefits:
- Casual dress
- Company events
- On-site parking
- Vision care
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Overtime
Experience:
- Accounts payable: 1 year (preferred)
Work Location: In person
