Job Responsibilities
- Manage day-to-day office operations, including maintaining a welcoming and organized office area, managing office supplies, and coordinating facilities maintenance.
- Assist in scheduling meetings, conferences, and appointments, ensuring that meeting spaces are prepared and equipped as needed.
- Create, update, review, identify and fix invoice errors before sending to customers.
- Update customer file; process credit memos and issue monthly customer statements.
- Enter/upload invoices into customers’ web portals.
- Create weekly reports for all old orders from system.
- Maintain a good customer relationship by responding to their inquiries and solve their concerns in a timely manner.
- Process payments / Credit Card Charges.
- Import data into QuickBooks
- invoices/payments/accounts discrepancies.
- Reconcile accounts receivable ledger to ensure all payments are accounted and properly posted.
- Assist management with carrier agreements .
- Additional tasks as assigned by the Managemen team.
Qualifications
- Proven work experience as an Office Administrator or similar role
- Transportation/Logistics experience
- Proficiency working with Microsoft Office and computer skills
- Excellent communication skills, both written and verbal, with the ability to interact professionally with employees, candidates, and external partners
- Experience in Accounts Receivable
- Experience in TMS
- Ability to prioritize workload to meet important deadlines
- Strive working in a fast-pace environment
Job Type: Full-time
Salary: $55,000.00-$65,000.00 per year
Job Type: Full-time
Pay: $55,000.00-$65,000.00 per year
Flexible Language Requirement:
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Concord, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- Office Administration: 1 year (preferred)
Work Location: In person