Horizon Drilling, a division of, WesternEnergy Services Corp. is hiring an Accounts Payable Administratorto join our growing team!
Western Energy Services Corp. is an oilfield service company which provides contract drilling services through Horizon Drilling in Canada and Stoneham Drilling Corporation in the United States. In addition, Western provides well servicing through Eagle Well Servicing in Canada and provides rental services through Aero Rental Services in Canada.
Position Summary
The Accounts Payable Administrator is located in the Calgary office, reporting directly to the Accounts Payable Supervisor. The Accounts Payable Administrator is a member of the Accounts Payable team and is responsible for assisting in the processing and entering of supplier invoices and employee expenses, validating and matching invoices to purchase orders, ensuring allocation to the proper general ledger accounts, obtaining proper approvals, occasionally assisting with processing of vendor payments, prepare weekly and monthly reports and reconciling vendor statements. This position liaises frequently with field operations personnel (primarily Field Purchasing Assistants) and vendors.
The Accounts Payable Administrator is energetic, polished, professional, and independent with excellent interpersonal skills. This person must be a team player, have the ability to handle large volume, be highly organized with excellent time management skills, have strong attention to detail and a demonstrated ability to handle duties that are repetitive in nature.
Essential Duties and Responsibilities
- Manage AP mailboxes
- Process and enter supplier invoices, credit memos, and employee expenses in a timely manner, using Microsoft Dynamics GP
- Matching invoices to purchase orders
- Obtaining proper authorization for purchase orders and non-purchase order invoices
- Coding invoices with general ledger account and related project and budget codes
- Prepare weekly and monthly reports, spreadsheets
- Maintain records and files
- Reconcile vendor statements
- Respond to and follow-up on internal and external inquiries
- Resolve any problem invoice issues
- Assist with payment processing as required
- Prepare AP cheques for mailing
- Deposit and scan AR cheques into bank
- Perform other Accounts Payable and related clerical duties as required
- Assist and provide coverage for other AP team members as required
Specific Knowledge, Skills and Abilities
- Minimum 3 to 5 years of experience in a full cycle Accounts Payable role
- Ability to work independently
- Ability to understand the “big picture” yet hands-on attention to detail to deliver quality results
- Ability to work in a fast paced and large volume environment
- Must possess excellent communication and problem-solving skills
- Strong organizational, time management and interpersonal skills are required
- Strong Microsoft Office (Excel, Word, Outlook) knowledge is required
- Experience in the oilfield services industry is an asset
- Proficiency with Microsoft Dynamics GP is preferred, but not required
This position will be eligible for immediate benefits, including health, dental, and vision coverage, as well as an RRSP matching program.
Although we have operational offices throughout the province, this position is based in our Calgary, Alberta office.