***Experience in Restoration and Construction Required. Please do not apply if you don't have Restoration or Construction experience***
SUMMARY OF JOB
The role of an Office Manager is crucial for ensuring the smooth and efficient functioning of the company's administrative operations. This role involves a wide range of responsibilities that contribute to the overall success of the company:
1. Administrative Support:
- Managing office supplies and equipment to ensure smooth daily operations.
- Handling incoming and outgoing correspondence, including emails and phone calls.
- Maintaining and organizing company records and documents.
2. Communication Hub:
- Serving as a central point of contact between different company locations and departments.
- Coordinating communication between employees, management, and external stakeholders.
3. Scheduling and Coordination:
- Scheduling appointments, meetings, and job assignments
- Ensuring that resources (e.g., equipment, materials, personnel) are allocated efficiently to meet project deadlines.
4. Customer Service:
- Responding to customer inquiries, addressing concerns, and ensuring a high level of customer satisfaction.
- Assisting with the resolution of customer issues or complaints.
5. Financial Support:
- Assisting with basic financial tasks such as invoicing, expense tracking, and payroll coordination.
- Collaborating with the finance department to manage budgetary requirements for office operations.
6. Employee Support:
- Responsible for the onboarding process for new employees, including paperwork and orientation.
- Managing employee records and personnel files, ensuring compliance with HR policies.
7. Office/Building Maintenance:
- Overseeing the cleanliness and maintenance of all offices and buildings.
- Coordinating repairs and maintenance as needed.
8. Data Management:
- Maintaining databases and spreadsheets related to projects, clients, and employees.
- Generating reports and providing data analysis as required.
9. Compliance and Documentation:
- Ensuring that the company complies with all relevant regulations and safety standards.
- Managing documentation related to permits, licenses, and certifications.
10. Problem Solving:
- Addressing day-to-day operational issues and finding solutions to keep the office running efficiently.
- Collaborating with management to implement process improvements.
In summary, the Office Manager plays a pivotal role in supporting the administrative, communication, and operational functions. This role requires strong organizational, communication, and problem-solving skills to ensure the company operates smoothly and effectively.
Job Type: Full-time
Pay: $25.00-$27.00 per hour
Expected hours: 40 – 42.5 per week
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Flexible Language Requirement:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- Bachelor's Degree (preferred)
Language:
Work Location: In person