***Experience in Restoration and Construction Required. Please do not apply if you don't have Restoration or Construction experience***

SUMMARY OF JOB

The role of an Office Manager is crucial for ensuring the smooth and efficient functioning of the company's administrative operations. This role involves a wide range of responsibilities that contribute to the overall success of the company:

1. Administrative Support:

Managing office supplies and equipment to ensure smooth daily operations.

Handling incoming and outgoing correspondence, including emails and phone calls.

Maintaining and organizing company records and documents.

2. Communication Hub:

Serving as a central point of contact between different company locations and departments.

Coordinating communication between employees, management, and external stakeholders.

3. Scheduling and Coordination:

Scheduling appointments, meetings, and job assignments

Ensuring that resources (e.g., equipment, materials, personnel) are allocated efficiently to meet project deadlines.

4. Customer Service:

Responding to customer inquiries, addressing concerns, and ensuring a high level of customer satisfaction.

Assisting with the resolution of customer issues or complaints.

5. Financial Support:

Assisting with basic financial tasks such as invoicing, expense tracking, and payroll coordination.

Collaborating with the finance department to manage budgetary requirements for office operations.

6. Employee Support:

Responsible for the onboarding process for new employees, including paperwork and orientation.

Managing employee records and personnel files, ensuring compliance with HR policies.

7. Office/Building Maintenance:

Overseeing the cleanliness and maintenance of all offices and buildings.

Coordinating repairs and maintenance as needed.

8. Data Management:

Maintaining databases and spreadsheets related to projects, clients, and employees.

Generating reports and providing data analysis as required.

9. Compliance and Documentation:

Ensuring that the company complies with all relevant regulations and safety standards.

Managing documentation related to permits, licenses, and certifications.

10. Problem Solving:

Addressing day-to-day operational issues and finding solutions to keep the office running efficiently.

Collaborating with management to implement process improvements.

In summary, the Office Manager plays a pivotal role in supporting the administrative, communication, and operational functions. This role requires strong organizational, communication, and problem-solving skills to ensure the company operates smoothly and effectively.

Job Type: Full-time

Pay: $25.00-$27.00 per hour

Expected hours: 40 – 42.5 per week

Benefits:

Dental care
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Flexible Language Requirement:

French not required

Schedule:

8 hour shift
Day shift
Monday to Friday

Education:

Bachelor's Degree (preferred)

Language:

English (required)

Work Location: In person

Winmar Property Restoration Specialists

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Office Manager