We are seeking an energetic and highly organized Executive Personal Administrator to support our group of companies in a fast-paced environment. The ideal candidate is proactive, detail-oriented, and adept at managing multiple tasks while maintaining a high level of organization and efficiency.
Duties and Responsibilities:
Keeping the executive organized and on schedule with accounting duties, including month-end tasks.
Drafting and reviewing policies, procedures, and communications.
Assist with data entry for Accounts Payable, Payroll, and Accounts Receivable for the companies.
Managing physical and electronic filing systems.
Running errands and managing supplies.
Assisting in project coordination and follow-ups.
Handling confidential information with discretion.
Performing other duties as required by management.
Qualifications:
Proven office administration experience.
Familiarity with reporting requirements and tax filings for local, provincial, and federal governments.
Experience with regulatory reporting coordination.
Ability to handle data requests for audits and projects.
Proficient in Microsoft Office Suite.
Experience with QuickBooks is preferred but not required.
Strong organizational and multitasking skills.
Excellent time management and prioritization abilities.
Strong written and oral communication skills.
Ability to work under pressure and meet deadlines.
Attention to detail.
Why Work for Us?
Competitive wages
Family-owned business since 2012, prioritizing family and employee relationships
Benefits:
Dental care
Disability insurance
Extended health care
Life insurance
Paid time off
RRSP match
Vision care
Job Type: Full-time
Pay: $25.00-$30.00 per hour
Expected hours: 35 – 40 per week
Benefits:
- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Flexible Language Requirement:
Schedule:
- 8 hour shift
- Day shift
- Holidays
- Monday to Friday
- Overtime
- Weekends as needed
Supplemental pay types:
Education:
- Secondary School (preferred)
Work Location: In person