JOB INFORMATION
Requisition ID: 10292
Number of Vacancies: 1
Department: Transit Control (20000059) - Transit Control Administration (30000419)
Salary Information: $58,767.80 - $73,491.60
Pay Scale Group: 05SA (CAN/S/H/05SA)
Employment Type: Regular
Weekly Hours: 35, Off Days: Sunday/Saturday Shift: Day
Posted On: November 6, 2024
Last Day to Apply: November 10, 2024
Reports to: Manager, Operational Governance
The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:
Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.
Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.
The full Plan can be viewed on ttc.ca.
We have a great opportunity in our Transit Control Department. We are looking for a Clerk, Payroll and Workforce Records to join our team!
Reporting to the Manager, Transit Operations, you will be responsible for performing a verity of assignments relating to processing and coordinating payroll for both unionized and staff positions within the Transit Control Department, employee records, and workforce-related matters.
This includes:
- Verifying daily/weekly time reconciliation statements and ensuring that time has been accurately recorded;
- Completing weekly and daily schedules;
- Validating and correcting daily payroll system reports and transactions and providing various reports as required to the manager;
- Identifying suspicious payment entries, investigating and taking appropriate corrective action as required;
- Maintaining a list of pay disbursements and arranging for the distribution of pay stubs to the appropriate work locations;
- Processing labour edits, salaried Staff Overtime notes and Weekly Labour notes into the Job Based Cost System;
- Maintaining all necessary documentation for new and recalled employees, cross-checking with recruitment requisitions to ensure the appropriate position is being filled;
- Assisting work locations by answering employee pay inquiries and helping resolve discrepancies in attendance information for pay shortage or overage;
- Providing supporting documentation and answering queries from auditors;
- Ensuring mileage forms are accounted for and the mileage payments are processed accurately;
- Responsible for cross checking daily labour cards against the timesheets for overtime hours worked by staff employees;
- Maintaining all payroll associated employee files for the department and purging or archiving the contents of the payroll files (timesheets, vacation forms etc.) in accordance with legal, corporate and collective agreement requirements;
- Validating and correcting daily absence system reports and transactions and reconciling those with payroll system information;
- Performing reconciliation of corporate versus section vacation records and making any necessary adjustments;
- Maintain documentation and historical records
- Perform relevant mathematical calculations and statistical analyses
- Communicate in a variety of mediums
- Use office technology, software and applications
- Create, document, and manage information and records
- Apply analytical skills
- Your educational background includes the completion of secondary school education in a relevant discipline or a combination of education, training and experience deemed to be equivalent.
- Sound judgement, analytical and problem solving skills, good mathematical skills and organizational ability to prioritize work and meet deadlines;
- Good interpersonal skills and the ability to communicate effectively, both verbally and in writing;
- Must be detail-oriented;
- Proficiency in the use of a personal computer and applications relevant to the work (i.e. word processing, spreadsheet, databases);
- Knowledge of mainframe programs and other applications utilized (i.e. the On-Line Attendance Reporting System, Personnel Payroll System, Work Order System);
- Sound knowledge of pertinent sections of the Collective Agreements, Seniority Regulations, Salary & Wage Administration policies and other rules/guidelines related to payroll, employee benefits, labour reporting, and assignment or placement of unionized employees.
- Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
- One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
- A comprehensive package that covers health, dental, vision and more.
- Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being
The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.
The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.
