The Accounts Payable Administrator is responsible for receiving, reviewing, processing and paying all invoices that are incurred by the Municipality for both daily operations and projects, ensuring they are properly authorized prior to payment. Administer basic accounting functions including but not limited to account reconciliation, journal entries and HST remittance.
Term
Approximately 6 months ending June 2025.
Benefits And Perks
- Optional enrollment in the OMERS Pension Plan from the date of hire
- Work-life Balance Initiatives
- Wellness, Social and Staff Ambassador Committees
- Employee and Family Assistance Plan
- Perks and Savings Partnerships
Compensation
$29.99 - $35.09 per hour
Responsibilities
- Understand and ensure compliance with Municipal policies, such as expense reimbursement, expense signing approval thresholds, corporate credit cards. Maintain documents to support implementation of policies and processes, and recommend changes to improve efficiency, ensure adequate controls and industry best practices
- Document the accounting code for utilities and other invoices requiring expedient processing, while periodically confirming with the department head and providing access to these invoices
- Ensure invoices have been properly authorized and coded, input data into financial software; post the invoices and generate corresponding reports for review and approval
- Process and distribute cheques and electronic funds transaction (EFT) payments
- Manage the vendor contact and account information, outstanding invoices, payment timing and other inquiries
- Review and reconcile the accounts payable subledger on a monthly basis
- Prepare monthly and quarterly balance sheet reconciliations for petty cash, accrued liabilities, prepaid expenses, HST, roads inventory and other related accounts
- Administer and maintain Municipal credit cards; monitor the active card listing and process monthly statements ensuring they are submitted in a timely manner
- Prepare monthly and quarterly journal entries for library, roads inventory, mail meter and ad hoc journal entries for expense reallocations
- Prepare monthly and quarterly HST remittances
- Prepare the bank reconciliation and related entries, including bank transaction fees
- Prepare all required documents for auditors for areas of responsibility and respond to any inquiries
Qualifications
- Completion of Community College in Accounting, or Business Administration with Accounting courses
- One (1) to two (2) years related experience working in Accounts Payable required
- Intermediate computer skills including Accounting/Financial software (i.e. Great Plains Dynamics), and Microsoft Office Suite
- Valid and satisfactory Criminal Record and Judicial Matters Check
Submit an Application
Please submit your cover letter and resume online atCareers - Municipality of Port Hopeby Sunday January 19, 2025.Interviews may be scheduled in advance of the closing date.
Recruitment Process
The Municipality of Port Hope is a progressive employer who believes a diverse and inclusive workplace strengthens the team and fosters an environment where everyone feels as though they belong and their dignity, beliefs and identity are respected.
We are committed to creating and sustaining an environment that provides a supportive workplace and equal opportunity for all employees. Accommodations can be requested throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act.
Applications will be reviewed, and interviews may be scheduled prior to the job posting closing date. All applicants will receive an automated email confirming the submission of their application, but only those candidates selected for an interview will be further contacted by Human Resources.
Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and the Municipal Act, as amended.
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