Position Description: Bookkeeper / Executive Assistant

Sublime Environmental, based in Peterborough, Ontario, focuses on environmentally friendly systems utilizing ozone technology. We are seeking an experienced Bookkeeper / Executive Assistant to join our growing team. This role is split between these 2 functions with the possibility of growth in either capacity as the requirements of the business change.

As Executive Assistant, you will assist CEO by managing the office facilities, performing administrative tasks, facilitating workplace communications, and assisting with operational projects and initiatives as well as by providing other general support as required. Reporting directly to the CEO, this role is pivotal in ensuring the smooth operation of all office activities, optimizing processes, and fostering a productive and efficient work environment.

You can expect the following tasks.

· Create Leadership Reports and Tracking

· Responding to emails and phone calls on behalf of CEO

· Plan and execute meetings, luncheons and company events

· Maintain and update documentation, project tracking and meeting minutes

· Coordinate domestic and international travel arrangements, hotels, and itineraries for CEO and other team members

· Prepare reports, presentations, communications, and documents on behalf of CEO and assist in compiling information and generating insights to support decision-making.

· Track project timelines, deadlines, and deliverables, as well as provide regular and timely updates.

· Perform additional administrative ad-hoc requests as required by CEO

As Bookkeeper, this role is responsible for entering information accurately while being mindful of improving the finance processes and systems. The bookkeeper will work with all departments/vendors/clients to ensure financial documents are managed appropriately and standard principles are being followed.

You can expect the following tasks.

· Providing main reception function for the office, answering general emails and phone calls

· General Bookkeeping – familiarity with Zoho is beneficial

· Accounts Payable

· Accounts Receivable and Invoicing

· Payroll Administration

· Employee Record Management

· Budget and Cash Management

· Supply and Inventory Management

· Vendor Management and Procurement

· Financial Statement Preparation

· Budget and Cash Management

· Supply and Inventory Management

· Vendor Management and Procurement

· Other duties as assigned

Qualified applicants will have extensive experience running accounting software and providing administrative support.

Perks of the Job:

· Competitive salary

· Benefits package (coming 2025) will be including dental, medical, vision, and prescription coverage

· Mileage and expense compensation

· A great team and atmosphere

· Ability to make a difference and job growth potential

· Travel

Sublime Environmental, based in Peterborough, Ontario, focuses on environmental systems utilizing ozone technology. This technology treats even the worst contaminants naturally, without chemicals or complicated equipment. Sublime designs, builds, sells, and services water and wastewater systems ranging from 4 GPM to over 4000 GPM for communities, industries, food processing, wastewater treatment, and more. We also engage in research projects, consulting, and product optimization.

Our company now has projects, systems, and dealers across the country and around the world in various markets, with continued year-over-year growth. We are looking for a dedicated individual to join our team and help accelerate growth while enhancing operations.

Job Type: Full-time

Pay: $25.00-$30.00 per hour

Expected hours: 40 per week

Additional pay:

Bonus pay
Overtime pay

Flexible language requirement:

French not required

Schedule:

Monday to Friday
Weekends as needed

Experience:

Payroll: 1 year (preferred)
Bookkeeping: 2 years (required)
Accounting software: 1 year (required)
Administrative experience: 2 years (required)

Work Location: In person

Expected start date: 2024-11-01

Sublime Environmental

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Bookkeeper / Executive Assistant