Purpose of Position

To coordinate not-for-profit finance related activities of Scarborough Women’s Centre
To support the Centre’s professional staff in their work with marginalized women

Accountability

Job Specifications

1. FINANCE

Manage accounts payable
Manage accounts receivable
Manage payroll and fee for service payments
Pay all Receiver General taxes and amounts owing -
2 signatures are required on all cheques, off-site coordination with signing officers is required
Record HST allocations and prepare 50% refund forms- semi annually
Prepare WSIB quarterly and payment to be made at bank or post as needed
Prepare and submit Property tax credit claim to the City of Toronto
Prepare Investing in Neighbourhoods reporting and submit monthly
Prepare required CRA reporting
Receive and allocate all donations, both cash and in-kind
Deposit cheques received in a timely manner
Provide information to the Administrative Assistant for recognition of donation in our database, program flyers, newsletter and annual report
Generate charitable and/or business receipts for donations
Receive and appropriately allocate grant payments
Allocate expenses and revenue to proper accounts and grant programs, as directed by Executive Director – up to 10 special grant programs, plus core
Provide detailed information on expenditures for funder reporting - quarterly basis
Prepare all bank deposits, for deposit in appropriate accounts – and make bank deposits as required
Banking

-maintain accounts

-coordinate cheque signing

-monthly reconciliation of bank statements, to be approved by Executive Director

Assist Executive Director and Treasurer with budget preparations
Prepare materials for the annual external audit
Assist auditor as needed, and be available by phone and in-person during the audit period
Generate monthly financial statements for the Executive Director, Treasurer and Board of Directors
Monitor bank account levels for all programs and inform Executive Director of any concerns
Provide information for Executive Director to share with Fundraising Committee on results of any fundraising activities
Mail must be picked up at the SWC weekly, if you have been informed that it has been received

2. TEAM WORK

Work co-operatively with the Administrative Assistant to ensure the smooth running of the administrative and financial aspects of the Centre
Meet regularly with the Executive Director
Meet with the Treasurer, Finance Committee and Executive Director as needed

Qualifications

Minimum of 5 year’s book-keeping experience, preferably in a small Not For Profit office with responsibility to execute a variety of book-keeping tasks
Clear understanding of non-profit and charitable accounting, including detailed financial reporting on government grants
Familiarity and comfort with an online accounting environment
Working knowledge of online accounting software QuickBooks
Foster honesty, reliability, dependability
Open and clear communication skills
Well organized, a self-starter, able to work alone and in a team
Concerned about women’s issues, but will not be providing direct service with women
Able to provide a clean police check
Eligible to work in Canada
Must have a functional, secure home office set up
Preference that the successful candidate spends 1 day per week at the Centre, in addition to working from home office

Conditions

This is a permanent part time employment arrangement. It pays $35 per hour for approximately 3 days per week.

To apply

Please send a covering letter and resume to the attention of

Lynda Kosowan, Executive Director ed@scarboroughwomenscentre.ca

Subject line: Bookkeeper application.

Deadline: September 30th, 2024

Scarborough Women's Centre