Position Overview:

We are seeking a dedicated and collaborative team player to join our golf course management team. The ideal candidate will possess a positive attitude and demonstrate a strong commitment to working with the Food & Banquet, Golf, and Marketing managers in a collegial and supportive manner. Additionally, the candidate will identify opportunities for bookkeeping and administrative process efficiencies through innovative thinking.

The position is part time, 2 days per week, in-office/WFO. Mondays plus one additional day, to be scheduled monthly. There is some option for remote work/WFH within this framework.

Qualifications:

Experience and knowledge of QuickBooks on-line accounting system
Proven experience in a bookkeeping/administrative role
Strong interpersonal skills with the ability to build rapport and trust with colleagues
A proactive approach to problem-solving and a willingness to embrace change
Demonstrated ability to innovate and implement process improvements

If you are a positive, team-oriented individual looking to make a difference in our organization, we would love to hear from you!

Key Responsibilities (Bookkeeper):

Consistent posting in proper time period
Bi-weekly scrutiny of payroll and payroll hours
Control of payments to avoid interest and/or overdue charges
M/E reconciliations of credit book accounts; reconciliation of gratuity payments, and balance sheet accounts
QuickBooks month end reports – balance sheet, income statement, and cash flow, actual to budget, designed variance reports
Payroll including inputting payroll hours for process by company’s payroll company; confirmation of manager approval of hours for the pay period
Posting of invoices
Payment of A/P by on-line banking; cheque preparation; Visa
Petty Cash recap report
Year reconciliation of credit book accounts, rain checks, prepaid golf, HST reconciliation for year to G/L revenue account, WSIB account
Year-end preparation for external accountant preparation of company tax filing

NOTE: An external bookkeeper takes care of the monthly bank, Visa and petty cash reconciliations, payroll reconciliations between payroll report, payments and quarterly preparation of HST filing with CRA.

Key Responsibilities (Office Administrator):

Filing and filing system management
General office organization
Editing and printing of regular notices ie: cart promo signs, clubhouse promo signs
Assisting Golf Manager and F&B Manager with administrative tasks

Required Skill Set:

Strong Knowledge and experience with QuickBooks online
Excellent data entry skills
Experience with setting up budget; variance reports, and month end reporting within QuickBooks
Understanding of the bank and credit card reconciliation process within QuickBooks
Working knowledge and experience with Microsoft Excel, Word, and PowerPoint

Employment Package:

16 hours per week / minimum 64-80 hours per month
Hourly rate: $28 - $33
Yearly bonus program up to 10% of yearly compensation based on agreed upon work performance objectives
On-site meal plan (April -November)
Defined golf playing privileges
On-site parking

Job Type: Part-time

Pay: $28.00-$33.00 per hour

Expected hours: 16 per week

Additional pay:

Bonus pay

Schedule:

Day shift

Education:

Secondary School (preferred)

Experience:

QuickBooks: 2 years (preferred)
Bookkeeping: 2 years (preferred)

Language:

English (preferred)

Work Location: In person

Expected start date: 2025-02-03

Pickering Glen Golf Club

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