Job Purpose

The Accounting Clerk / Office Administrator performs accounts payable and accounts receivable duties along with various administrative tasks

Responsibilities

Monitor cash and credit card clearing accounts
Distribute all invoices received to respective associates for authorization
Maintain regular supplier files and assign new vendor accounts
Monitor and manage payables and receivables
Assist with the preparation of reports with accuracy on time; spreadsheet proficient
Perform various reconciliations including: bank statements, accounts receivable, and accounts payable
Prepare the accounts payable cheques and follow up on all outstanding amounts
Maintain a petty cash system
Assist with preparation of year ends
Maintain a high level of confidentiality in all interactions
Courteously receive and screen in bound calls, emails and relay messages to staff
Provide administrative support to the project managers
Support client communication such as scheduling appointments, typing, editing, proposal writing, filing, photocopying, the scanning and posting of documents and memos
Post, clear and file invoices in the accounting system
Perform other tasks based on management requirements and instructions

Qualifications

• Post-Secondary education

• A minimum of at least one years' experience in an administrative assistant role

• Comprehensive and expert knowledge of Microsoft 365

• Strong attention to detail is critical

• Excellent communication, interpersonal, organizational and time management skills

• Strong problem solving and critical thinking skills

• Familiar with Sage Accounting and QuickBooks is an asset

• Experience within accounting is an asset

• Ability to adapt to a changing environment and meet deadlines

Personal Attributes

Salary

$22.00-$25.00 per hour

Expected hours

Tuesday, Wednesday, Thursdays 8-4:30

Fridays 8-3:30

Must be flexible to cover staff vacation (potential to work Mondays when required)

Domm Construction Ltd.