Office Administrator

Children First Society/Childcare Centre

Inuvik, Northwest Territories

The Children First Society operates the Children First Childcare Centre that serves the community of Inuvik, NWT. The Centre provides high-quality early childhood education through developmentally and culturally appropriate, play-based, inclusive programming. The Centre operates in a modern, multi-purpose facility that includes a dedicated staff room, full commercial kitchen, six classrooms, offices, and an outdoor play area that serves up to 127 children.

Position Overview:

As a dynamic office team member, you have office administration experience in progressively responsible roles including bookkeeping, payroll and general administration and a knowledge of accounting software. Your organizational, time management and prioritization skills enable you to work well under pressure and meet set deadlines. You have a fun-loving nature and strong interaction skills with both children and adults.

Key Responsibilities:

Billing and Payments: Generate invoices, process payments and maintain billing records using our childcare management software.
Administrative Support: Perform a wide range of administrative tasks including answering phone calls, responding to emails and managing correspondence.
Enrollment Assistance: Assist parents with the enrollment process, including providing information about available programs, scheduling tours and completing necessary paperwork. Maintain accurate enrollment records and ensure compliance with regulatory requirements.
Staff Coordination: Coordinate staff schedules, manage time-off requests and maintain employee records.
Communication Liaison: Serve as a primary point of contact for parents, staff members and external stakeholders. Communicate information effectively through various channels including newsletters, bulletin boards and social media platforms.
Records Management: Maintain accurate and up-to-date records related to children, parents and staff members. Ensure compliance with confidentiality policies and regulatory requirements regarding record-keeping.
Facility Management: Oversee the maintenance of the childcare facility, including coordinating repairs, scheduling cleaning services and ensuring a safe and hygienic environment for children and staff.

Qualifications:

High school diploma or equivalent strongly preferred.
Additional certification or training in office administration is desirable.
Knowledge of accounting/booking software.
4 years of office administration experience.
Equivalencies will be considered.

Benefits:

Competitive salary commensurate with experience.
Comprehensive health benefits package.
Professional development opportunities to enhance skills and advance career growth.
A supportive and inclusive work environment dedicated to promoting work-life balance.

The successful candidate will be required to submit a satisfactory criminal record and vulnerable sector check; must be willing to must meet the requirements of the immunization program in accordance with NWT Immunization Schedule; and complete tuberculosis screening.

Interested candidates are asked to submit their cover letter and resume by June 14, 2024 to:

Allan Twissell at NorthWays Consulting

RE: Children First Program Manager Competition

e-mail: northwayscareers@northwestel.net

We thank all applicants for their interest; however, only those selected for an interview will be contacted. We are committed to creating an inclusive and diverse workplace. We encourage applications from individuals of all backgrounds and abilities.

Job Types: Full-time, Permanent

Flexible Language Requirement:

French not required

Schedule:

Monday to Friday

Work Location: In person

Application deadline: 2024-06-14

Children First Society/Childcare Centre

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