Accounts Payable Specialist is responsible for processing Purchase Orders, Vendor invoicing and Company expenses. Key duties and responsibilities of an Accounts Payable Specialist include:

Managing accounts payable using our accounting software (QuickBooks Desktop) and BMO On-Line Banking
Handling/Coding accounts payable for separate departments and vendors
Analyzing workflow processes for potential improvements
Establishing and maintaining relationships with new and existing vendors (increasing credit limits and terms)
Ensuring bills and Contractors are paid in a timely and accurate manner while adhering to departmental procedures.
Processing due invoices for payments
Comparing purchase orders, prices, terms of payment and other charges
Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling statements
Credit card charges and payments
Vendor credit applications
All calls & emails payables related.

Key Competencies and Education

Competency with QuickBooks, Excel and Word
Basic data entry skills
Comfortable with math and calculations
Good listening and communication skills
Attention to detail

Successful Candidates will have

The right person for this role should have at least 3 years of experience in accounting. Competence in financial and bookkeeping software (QuickBooks) is necessary. An understanding of current accounting trends is a plus. Medium-Level knowledge of spreadsheets is crucial, and experience with word processing tools is essential for generating and writing reports for record-keeping and presentations. Since the candidate will be working with entries, experience with general ledgers is a must.

Reporting

The successful candidate will report to the Operations Manager and have a dotted line responsibility to the Controller for training and auditing purposes.

Hours of Work

Monday-Friday 7;30am-4:00PM

Vacation

2 weeks to start, 3 weeks after 5 years and 4 weeks after 10years

Performance Reviews

Initial review at 3months, then annually.

Benefits

80% Medical and Dental, Critical Illness, Long Term Disability and 3 sick days after probationary period of Three Months.

Job Type: Full-time

Pay: $55,000.00-$60,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Store discount
Vision care

Flexible language requirement:

French not required

Schedule:

Monday to Friday

Ability to commute/relocate:

Ottawa, ON K1B 1E3: reliably commute or plan to relocate before starting work (required)

Experience:

Accounts payable: 3 years (preferred)
QuickBooks: 3 years (required)

Location:

Ottawa, ON K1B 1E3 (preferred)

Work Location: In person

Application deadline: 2024-08-30

Ambassador HVAC Inc

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Accounts Payable Specialist