Overview
We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for providing comprehensive administrative support, ensuring smooth operations within the office environment. This role requires strong organizational skills, proficiency in various software applications, and a commitment to maintaining high standards of accuracy and professionalism.

Responsibilities

Bookkeeping – Light accounting tasks and data entry
Document preparation: Writing, typing, editing, and proofreading letters, invoices, presentations, signage and more
Communication: Ability to answer phone calls in a friendly and welcoming manner. Frequent distribution of communications including emails, webforms, etc
Filing: Setting up and maintaining paper and electronic filing systems
Office supplies: Ordering and maintaining office supplies
Guest assistance: Assisting in greeting visitors and directing them to the appropriate person/department
Policy updates: Updating administrative policies and procedures manuals
Facility issues: Solving and tracking issues with office equipment, facilities, and assets
Maintaining Customer area: Ensuring visitor areas are kept clean and that they adhere to Alberni Auto Group standards

Qualifications

Proven experience in an administrative or clerical role is preferred.
Strong organizational skills with the ability to manage multiple tasks effectively.
Proficiency in Microsoft Office applications (Excel,Word,Outlook) is essential.
Familiarity with QuickBooks is a plus but not mandatory.
Excellent proofreading skills with a keen eye for detail.
Strong interpersonal skills with the ability to communicate effectively both verbally and in writing.
Ability to work independently as well as part of a team in a fast-paced environment.
A proactive attitude towards problem-solving and improving office practices is highly valued.

If you are looking for an opportunity to contribute your skills in a dynamic environment while supporting an efficient office operation, we encourage you to apply for this position of Administrative Assistant.

Job Type: Permanent

Pay: $18.22-$22.00 per hour

Benefits:

Employee assistance program
Extended health care
On-site parking

Schedule:

Day shift

Application question(s):

Do you currently live in Port Alberni?

Education:

Secondary School (preferred)

Experience:

Front desk: 1 year (preferred)
Administrative experience: 1 year (preferred)

Work Location: In person

Alberni Auto Group (Alberni Toyota and Alberni Chrysler)

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Administrative Assistant