At Valora Place (formerly Violence Against Women Services Elgin County), our doors are always open – 24 hours a day. We serve women (cis & transgender) and their children who are experiencing harm in their relationships or struggling with how they’re feeling. We support family, friends, and co-workers too. Care is immediate, respectful, and compassionate. Each year over 2,000 people find the help they seek.

24-Hour Services are deliveredthrough our Community Help Line, Drop-In Support, and Emergency Shelter to offer immediate support; right when it’s needed most.

Community Based Services are delivered in person by appointment to support women who have experienced abuse, women who have experienced sexual assault; women who are looking for support with housing; women who are navigating family court; and children who have witnessed abuse.

We are currently hiring a FULL TIME Manager of Finance & Operations. Work is 40 hours a week in person in St. Thomas. The annual salary range is $65,000 to $75,000.

Shared Responsibilities:

Creating a compassionate, warm, and welcoming place in the service of mighty women and their children is a responsibility shared by the entire Valora Place team. The following are tasks shared by all caring souls on our team on a day to day basis.

Answering the phone and connecting the caller to the right colleague.
Welcoming women and children when they arrive in person and making sure they have what they need including making coffee and tea and serving it to folks.
Participating in the shared effort to make possible beautiful gatherings and events with our community as we work together to make our corner of the world safer for all.

Finance & Operations Responsibilities:

Finance

The Manager of Finance & Operations works closely with the Executive Director to develop the budgets of the agency and is also responsible for:

Accounts Payables, Receivables, & Remittances.
Bank Deposits and Bank Reconciliations.
Journal Entries and Accruals.
Payroll processing and the administration of Agency Benefits Plan.
Donation Database Management including entry, mailings, and receipts.
Monthly Financial Statements.
Quarterly Funder Reports and Annual Reconciliations.
Monthly Audit Preparation and Annual Audit Support.
Notice of change filings for the Corporations Act and Annual Charitable Return
Monitoring and controlling expenses within budget parameters, deliverables for the fiscal year, agency strategic plan, and funder requirements.
Managing agency capital assets including asset inventory, depreciation, and making recommendations for replacement.
Maintaining up to date documentation of procedures and forms, and organized records of financial transactions, operational activities, and compliance documents.
Developing and implementing risk management strategies and plans to safeguard the organization’s assets and operations.
Ensuring agency compliance with all relevant laws and regulations including Generally Accepted Accounting Principles; Funder Contracts; Ontario Employment Standards Act; and Income Tax Act.

Operations

Management of Program Supply Inventory including procuring agency supplies and services, management of vendor contracts, and maintaining up to date program inventory database.
Management of Program Service Database including input of service deliverables and evaluation results and creation of monthly program data reports.
Management of Agency Records including ensuring secure and effective storage systems for all records of the agency and meeting retention timelines required.
Ensuring agency compliance with all relevant laws and regulations including Procurement Regulations and Privacy Legislation.

Qualifications

This role is a good fit if you:

Have a strong desire to work in the service of mighty women and their children as they pursue their hopes for safer lives.
Find alignment with the values, purpose, and vision of Valora Place
Show up with curiosity, introspection, and an openness to learning and growth
Possess the kind of steadfast and nimble spirit necessary to be comfortable when things go differently than planned.
Hold a bachelor’s degree in accounting, finance, business administration or related field.
Have a minimum of five years of accounting experience with at least two years in management. Work experience in a non-profit setting is preferred.
Understand nonprofit compliance, accounting standards, and regulations.
Evidence high ethical standards, mature judgment, and ability to manage confidential and sensitive issues in a professional manner that is attentive to safety needs and mitigation of risk.
Demonstrate strong communication and interpersonal skills.
Are organized, able to prioritize, and attentive to meeting deadlines.
Have strong analytical and problem solving abilities.
Are technically proficient in QuickBooks and Excel.
Are able to lift up to 30lbs.

You will also be required to provide a current and clear Criminal Reference Check and Vulnerable Persons Screen.

Our Commitment to You

To provide support that women and children can count on 24 hours a day, our team needs to be steadfast, connected, and tended to. We provide:

Immediate access to the Employee & Family Assistance Program.
Comprehensive Group Health & Dental Benefits.
Paid Vacation of three weeks in the first year and four weeks in the second year. Vacation time continues to increase on a schedule per policy.
Twelve additional paid days off each year including statutory holidays.
After three years of employment, a percentage of your salary is paid by the agency to an RRSP contribution. No employee match is necessary. The RRSP contribution continues to increase on a schedule per policy.

Please submit your resume and cover letter in one PDF document to the attention of Liz Brown, Executive Director. Applications will be reviewed as received. We thank all applicants and will only contact those selected for further consideration.

Job Types: Full-time, Permanent

Pay: $65,000.00-$75,000.00 per year

Benefits:

Dental care
Employee assistance program
Extended health care
On-site parking
Paid time off
Vision care

Schedule:

8 hour shift
Monday to Friday

Work Location: In person

Valora Place (formerly Violence Against Women Services Elgin County) jobs

Manager of Finance & Operations (Full-time)