Reporting to the CEO, the Bookkeeper/Admin. Support will undertake primarily bookkeeping/accounting activities and assist with various administrative and sales related tasks.

Bookkeeping/Accounting:

· Maintaining an accurate record of financial transactions.

· Entering expenses in Quick Books.

· Collecting receivables.

· Conducting analyses and overseeing administrative operations related to bookkeeping.

· Assisting in preparation of operating budget.

· Updating and maintaining the general ledger.

· Reconciliation of entries into the accounting system.

· Recording of debits and credits.

· Maintaining the trial balance, by a reconciliation of general ledgers.

· Fact-checking accounting information.

· Recording all transactions.

· Balancing subsidiary accounts to reconcile accounts.

· Ensuring all financial actions comply with local legal requirements.

· Preparing financial analysis.

· Preparing financial reports by analyzing, collecting, and condensing account trends and information.

· Assisting with cash flow projection

Sales:

· Interacting with suppliers and customers as instructed and as needed by the CEO.

^·Assisting the CEO with the Sales management system entry and monitoring. (Hub Spot).

Administrative

· Maintaining files and records with effective filing systems.

· Overseeing and implementing administrative procedures.

· Overseeing and coordinating office administrative procedures and reviewing, evaluating and implementing new procedures.

· Establishing work priorities and ensuring deadlines are met and procedures are followed.

· Coordinating and planning for office services, such as equipment and supplies.

· Establishing and implementing office procedures and practices. (SOPs)

· Developing and creating SOPs as needed.

Requirements:

· Understanding accounting best practices.

· High attention to detail.

· Extremely organised.

· Proficiency in Microsoft Excel.

· Produce work with a high level of accuracy.

· Trustworthy and ability to maintain a high level of confidentiality.

· Experience using Quickbooks.

· Familiarity with spreadsheets, formulas, and data analysis tools.

· A general understanding of the main accounting principles, such as accruals and revenue.

· Effective verbal and written communication skills.

· Capable of spotting and resolving discrepancies.

· The ability to work on multiple projects while adhering to tight deadlines

· The ability to communicate complex financial data with other members

· Good data entry skills.

· A strong understanding of math and numbers.

· The ability to use various financial transactions such as accounts payable and accounts receivable.

· Knowledge of relevant tax requirements and how to prepare basic tax documentation.

Education and Work experience:

Bachelor’s degree in accounting, finance, or related field is an asset
2-3 years of experience
CPA is a plus
Previous bookkeeping experience preferred

Science Based Ingredients jobs

Bookkeeper/Administrative Support