ACCOUNTS RECEIVEABLE SPECIALIST

At First General Edmonton, we provide emergency mitigation services for damage caused by water, sewer back-ups, fire, smoke damage, wind damage, vehicle impacts, catastrophic storm response, bio/trauma clean-up, asbestos remediation, and full construction services.

We are in search of a detail-oriented A/P Specialist to join our dynamic team. The A/P Specialist on the Finance team is responsible for accurately processing and recording all invoices, resolving discrepancies or issues, and ensuring timely payments to vendors. This role plays a vital role in maintaining and efficiently managing the expenses and accounts payable processes. This position reports to the Accountant and CFO.

This A/P Specialist must have experience in leading project initiatives to improve and streamline AP processes. Excellent people skills, ability to multitask, attention to detail, and ability to learn new technology are some of the qualities the successful candidate must possess.

Responsibilities include but are not limited to:

Generate and issue invoices to clients based on project milestones and completion.
Ensure all invoices are accurate and compliant with company policies and client agreements.
Track and monitor the status of all issued invoices.
Maintain detailed records of all accounts receivable transactions.
Follow up on overdue accounts and ensure timely collections.
Prepare regular accounts receivable reports for management review.
Work closely with Project Managers to understand project timelines and billing schedules.
Assist Project Managers in preparing and reviewing quotes and POs.
Ensure that all financial aspects of projects are accurately documented and communicated.
Maintain organized records of all quotes, POs, and invoices.
Ensure all documentation is easily accessible and up-to-date.
Assist in the preparation of financial reports and audits.
Respond to client inquiries regarding invoices and payments.
Resolve any billing issues or discrepancies in a timely manner.
Provide excellent customer service to ensure client satisfaction.
Ensure all accounts receivable processes comply with company policies and regulatory requirements.
Continuously seek opportunities to improve accounts receivable procedures and efficiencies.

Requirements:

High school diploma or equivalent; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
Proven experience in an Accounts Receivable or similar role.
Proficiency in accounting software and MS Office, especially Excel.
Strong attention to detail and accuracy in financial record keeping.
Knowledge of basic accounting principles and practices.
Experience working with quotes, POs, and invoicing processes.

Skills:

Ability to communicate effectively with clients and internal teams.
Strong numerical and analytical skills with a high degree of accuracy
Excellent attention to detail and accuracy
Ability to meet deadlines and work under pressure
Strong communication and interpersonal skills
Ability to work independently and collaboratively within a team
Knowledge of relevant laws, regulations, and procedures related to accounts receivable is a plus
Solid organizational and time management skills

Work Type: Full Time, In Office

Schedule: Monday to Friday from 8:00 am to 4:30 pm

Benefits:

Extended health care
Dental Care
Vision Care
On-Site Gym
Paid time off
On-site parking
Company Events
Company Laptop

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Accounts Payable Specialist