Accounts Payable Specialist (12 month contract)

A Snapshot of Your Day

To ensure intercompany and external Accounts Payable Vendor invoices and payments are processed in a timely, accurate manner.

Your Tasks:

Accounts Payable
- Identifying and resolving invoicing issues that our vendors may encounter.
- Work with GBS to correct errors made in the submission of invoices.
- Monitor and communicate to the buyers any PO related adjustments that need to be done that will get invoices unblocked).
- Provide support to vendors to identify if a payment has been made and what invoices it consisted of.
- While always encouraging vendors to use the Process Director website for invoice submission and help desk for payment inquiries, occasionally it is necessary to submit vendor invoices to expedite processing.
- Process any internal, Non-PO payment/credit requests into payables system.
Expense Report Processing
- Receive expense reports that have been checked and have two approvals.
- Ensure that all of the requirements have been fulfilled – receipts attached and signatures present (four eyes).
- Code and park the document in SAP system.
- Update in the log as processed.
- Inform the Business Controller when there are parked expense reports that need to be posted.
- Maintenance and update of expense report template
- Gather banking information to set up vendor codes for new employees and send request to Business Controller.
Support BA Procurement with Reports when required
- GR/IR Report - Use SAP to download data used to create a report to be used to clear any differences between the goods received and invoice received.
- MRBR Report - Use SAP to download data used to create a report that show invoices that are currently blocked for payment due to price/receiving/quantity
Support BA Procurement with Account Reconciliations
- Ensure the AP subledger and GL account tie each month-end
- Work with GBS to facilitate clearing of documents within the 488 in-transit AP cash transactions.
- Monitor all 488 accounts to ensure balances are zero at the end of each month, completing the entry to transfer any open balances.
Additional Responsibilities
- External Audit support
- Tax support
Projects
- GR/IR Clean-up – ongoing
- R-Block Clean-up - ongoing

Requirements:

SAP – Accounts Payable basic knowledge is an asset
Experience with SAP is an asset
Experience in a AP role is an asset.
Strong written and verbal communication skills.
Ability to handle large volume of work; good organizational skills and ability to prioritize and meet deadlines.
Self-motivated and proactive with respect to managing workload.
Possess excellent interpersonal and problem-solving ability.
Strong interpersonal skills.
Can handle a large volume of work.
Good organizational skills and strong problem solving skills.

We offer:

The opportunity to gain practical experience in the field of optical current measurement technology and sustainable energy transmission in an innovative company
You will work in a motivated team on forward-looking projects and gain insights into the latest technologies
Support from experienced professionals in handling the latest measurement technology

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Trench Group celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

HAVE WE PIQUED YOUR INTEREST? We are looking forward to receiving your application - just click on the "Apply Now" button and send us your application.

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Accounts Payable Specialist