Please apply using the following link: https://brocku.wd3.myworkdayjobs.com/en-US/brocku_careers/details/Accounts-Payable-Assistant_JR-1019070

A Day in the Life…

Reporting to the Supervisor, Procurement Systems & Accounts Payable the incumbent reviews and processes payment and expense requests, monitors financial accounts to reconcile payments, and participates in the improving the unit’s processes. The Accounts Payable Assistant is responsible for ensuring the accurate, timely, and confidentiality payment of University purchases.

As the Accounts Payable Assistant, you will:

Review and process payment requests received from suppliers and internal users in an accurate and timely manner;
Review payment information to ensure it is complete, accurate, and in accordance with Brock policies, Finance department procedures, internal controls, proper use of accounting, and financial system requirements;
Contact department representatives to clarify or obtain additional information, and follow up on discrepancies;
Process payment requests for supplier invoices, expense reports, ad hoc payments, or cheque requisitions, ensuring that the system fields are populated accurately to avoid duplication;
Review and process employee expense reimbursements, cash advances, and purchasing card transactions in an accurate, timely, and confidential manner;
Review and assess expense information to ensure it is complete, accurate, and in accordance with policies, procedures and standards;
Regularly run reports to follow up on outstanding transactions, including but not limited to the following, to ensure prompt processing and accurate tracking;
Identify causes of outstanding transactions and initiate contact with end-users to explain system navigation, proper accounting, process and policy requirements. Identify the transactions' current stage in the process, advise and assist with required next steps, and move transactions forward for processing;
Identify efficiencies within the unit process, recommend, and assist with implementing process improvements;
Identify bulk invoices and departmental requests for internal charges that require account allocations or transfers to required cost centers;
Use a variety of data formats to extract required billing information from vendor or department records and manipulate extracted data to compile amounts and translate legacy accounts into appropriate Workday work tags, following up with departments when information is inaccurate or omitted;
Receive and immediately act upon incoming requests from the brokerage firm to identify and determine the end user of the goods, and follow up with the end user and brokerage firm to authorize the clearance.

What you need to Succeed…

Post-secondary courses in Accounting
A minimum of two years of related experience working in a customer-service accounts payable or finance role;
Proficient in the use of Microsoft Outlook, Excel (including sorting, filtering, and lookup functions), and Workday;
Understanding of the multiple business processes and dependencies within the “Procedure to Pay” Workday system and knowledge of what is required for each type of payment including expense reimbursement, spend authorization, supplier invoices, settlement, and procurement;
Understanding of generally accepted accounting principles (GAAP);
Strong knowledge of CRA requirements as it relates to T4As and taxes;
Knowledge of confidentiality requirements and applicable legislation;
Strong verbal, written, and interpersonal communication skills;
Ability to utilize tact, diplomacy, and discretion when explaining policies and funding agency regulations, including how they have been violated or must be adhered to in the process of payments;
Adheres to strict accuracy and integrity of information during data entry, with a focus on controlling the format and content of data inputs, and maintaining detailed records;
Solid organization and time management skills, including the ability to organize and prioritize own work, adapt to a changing work environment, and work with minimal supervision;
Strong problem-solving skills to determine what payment is required when invoices are disputed or have incorrect coding, taxes, or rebates.

Preferred or Asset Skills…

Experience in a public sector finance or payable function.

Salary and Benefit Information

OSSTF Job Grade (I), Salary Scale ($43,701-$60,621)*;
This position includes full comprehensive benefits including tuition waiver.

This position is included in the Ontario Secondary School Teachers Federation (OSSTF) Union and:

Salary is therefore determined by the OSSTF Collective agreement. *
New members shall be placed on the salary grid at the entry level. *
It is Brock University’s policy to give first consideration to qualified internal Brock University OSSTF applicants.

Applicants are required to upload a resume and cover letter as part of the application process.

Brock University is actively committed to diversity and the principles of Employment Equity and invites applications from all qualified candidates. Women, Aboriginal peoples including those who identify as members of First Nations, Inuit and Métis Peoples, members of visible minorities and racialized groups, people with disabilities, and lesbian, gay, bisexual, transgender, and queer (LGBTQ) persons are encouraged to apply. We will accommodate the needs of the applicants and the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the selection process, as outlined in the Employment Accommodation Policy https://brocku.ca/policies/wp-content/uploads/sites/94/Employment-Accommodation-Policy.pdf. Please advise: talent@brocku.ca to ensure your accessibility needs are accommodated through this process. Information received relating to accommodation measures will be addressed confidentially.

It is Brock University’s policy to give consideration to qualified internal applicants.

We appreciate all applications received; however, only candidates selected for an interview will be contacted.

Learn more about Brock University by visiting www.brocku.ca

Job Type: Full-time

Pay: $43,701.00-$60,621.00 per year

Work Location: In person

Application deadline: 2024-07-25

Brock University jobs

Accounts Payable Assistant