Position Overview:

Reporting to the CEO, the Office Manager/Bookkeeper will be responsible for coordinating the administrative and financial affairs of the organization, and support the management of the team. The role will manage and streamline office administration and finance, allowing the executives and project teams to focus on their core responsibilities without being bogged down by administrative tasks, while ensuring accurate data to make better business decision making. The ideal candidate will have experience with QuickBooks Online and a strong background in bookkeeping and office management. This part-time role requires approximately 20 hrs/week, however 5 days/week availability is required (as needed). Exact working hours are flexible.

Key Responsibilities:

Reporting to the CEO and 3rd party Controller, this role will include, but not limited to:

Bookkeeping:

o Manage all bookkeeping activities, including data entry.

o Handle payables and receivables.

o Issue invoices.

o Reconcile bank and credit card accounts.

o Prepare and manage financial reports, both monthly and annually.

o Manage cash flow planning and reporting.

o Handle transfers between accounts.

o Issue payments via various means (e-transfers, EFT).

o Process HST returns and remittances.

o Handle payroll withholding remittances.

o Ensure timely payment of all taxes (federal, provincial, municipal).

Administrative Support:

o Process payroll semi-monthly.

o Support corporate Health and Safety, Security, and HR related duties.

o Manage corporate cloud filing system

o Onboard new employees.

o Hire staff.

o Maintain accurate customer, vendor, and employee contact information.

o Liaise with the outside accountant for financial matters.

o Ensure effective communication and coordination with various departments and external stakeholders.

Qualifications:

Minimum 5 years experience with small to medium sized business
Experience with QuickBooks Online is required.
Proven experience in bookkeeping, payroll, and office management.
Strong understanding of accounting principles and financial reporting.
Excellent organizational and time management skills.
Ability to work independently and manage multiple priorities.
Strong communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

About Us:

Aureus Solutions Inc. is a fast-growing, boutique environmental consultancy specializing in drinking water and wastewater management. We support water and wastewater owners in the municipal, industrial, federal, and equipment vendor space, tackling their most important operational, maintenance, and management challenges. Serving clients across Canada, we pride ourselves on our commitment to empowering our clients, reducing environmental and health risks, and improving quality at the least cost.

Why Aureus?

Flexibility & Work-Life Harmony: Enjoy the freedom to work remotely with a self-managed schedule that supports work-life harmony.
Culture: Be part of an inclusive, team-focused environment that values creativity and collaboration.
Leadership That Cares: Work under leadership that genuinely cares about your well-being and professional success.
Impactful Work: Help support improved water and wastewater quality in Canada.

Job Type: Part-time

Expected hours: 20 per week

Benefits:

Dental care
Extended health care
Flexible schedule
Life insurance
Paid time off
Work from home

Schedule:

Monday to Friday

Education:

Secondary School (preferred)

Work Location: Remote

Application deadline: 2024-07-22
Expected start date: 2024-08-05

Aureus Solutions Inc jobs

Office Manager/Bookkeeper