Canadian Credit Union Association (CCUA) is the national trade association for the Canadian credit union industry. Canada's credit unions are vital competitors in the financial services industry.
As the national voice and national forum for Canada's credit union, CCUA actively leads and participates in initiatives to build successful, competitive, and growing credit unions in Canada. Our team of experts are called on to provide support to our members through strong advocacy, expert research and the provision of value-add services.
To achieve this, we hire talented and driven people interested in working in a dynamic part of the financial services industry in Canada. We are currently hiring for an Accounts Payable Analyst.
The Accounts Payable Analyst reports directly to the Manager, Finance & Accounting and is responsible for performing general accounting duties with accounts payable acumen, and analysis to ensure timely and accurate payments. This position is accountable for assisting the finance & accounting team by ensuring that all accounts payables and associated analyses for CCUA are generated and processed accurately and in a timely manner. Additionally, this role serves as a backup for payroll operations.
KEY RESPONSIBILITIES

Deliverables and Main Supporting Activities:
1. General Accounting
Manage month-end and year-end activities to ensure Accounts Payables are generated accurately and in a timely manner.

Prepare reconciliations and manage balance sheet accounts as a control protocol
Manage and reconcile fixed assets and prepaid accounts and ensure their accuracy
Record and maintain fixed asset purchases and applicable depreciation and amortization schedules
Perform various account analyses and update / maintain monthly recurring entries
Reconcile intercompany accounts to ensure balances correspond & investigate the discrepancies
Prepare and file sales tax returns including assisting with the Annual Corporate Tax Filing
Perform required month-end, quarter-end and year-end procedures related to Accounts Payables functions
Perform the Interim-audit and year-end audit as per guidelines
Make recommendations for process improvements on an on-going basis as well as streamline processes in Accounts Payable
Analyze the G/L and AP accounts to ensure continuity for CCUA
Performance of other ad-hoc projects as required or requested

2. Accounts Payable
Ensure the day-to-day operations of Accounts Payables including the timely and accurate payment processing of invoices and payments and related analysis.

Perform accounts payable duties – i.e., ensure invoices are approved, verify GL’s, invoice entry into the accounting system, review, and post invoice batches, generate pre-check registers - while ensuring the standard policies and controls are met
Manage payments by preparing and processing electronic funds transfers (EFT’s).
Ensure company policies and procedures are followed in terms of expenditures
Perform account analysis & post transactions to journals and ledgers
Effectively manage cash flow by monitoring accounts to ensure payments are up-to-date based on the due dates
Manage vendor database and payment terms
Manage various vendor relationships and recommend the best practices
Process accounts payable accrual entries and monthly recurring payables
Manage expense reporting system and ensure employees’ expense reports are submitted and processed accurately
Approve and import employee and director expenses from Expense Module
Manage accounts payable functions efficiently and effectively by making process improvements and recommending solutions to Manager, Finance & Accounting.
Performance of other ad-hoc projects as required or requested

3. Financial Analysis
Monthly/Quarterly/Yearly Analysis

Assist the Manager, Finance and Accounting with the departmental analysis
Manage Vancity corporate Visa accounts and provide reconciliation and analysis
Expense Module administration and analysis
Support department during the Interim and Year-end Audits
Performance of other ad-hoc projects as required or requested

4. Payroll Back-Up

Serve as a backup for the Payroll & Benefits Specialist, assisting with payroll processing and related accounting tasks as needed during vacations or other absences.

QUALIFICATIONS
Education

Bachelor’s degree in Commerce, Finance or Accounting or 3 year Advanced Diploma in Business Administration – Accounting, or equivalent experience.
CPA designation is a plus but not required.

Experience

3 years of general accounting experience with AP focus and expertise.
Canadian Payroll experience is a plus but not required.

Qualifications, Certifications or Designations

Proficient in data entry, Excel and management of databases.
Ability to use Office Technology, knowledge of accounting systems and applications.
Knowledge of general accounting and accounts payable.
Strong organizational skills with the ability to multi-task
Ability to maintain confidentiality in the performance of day-to-day work duties.
Exemplary attention to detail and accuracy of work.
Ability to exercise good judgment and decision making skills in the performance of day-to-day work duties.
Accounting systems/software preferred: Sage 300, Sage Intacct, Quadient (Beanworks), Martus Budgeting

Other Information:
Working Conditions, Physical Requirements, or Other Special Requirements

Majority of work is performed within a “remote” work environment in that the location where the work is being performed during the work week will take place primarily at a home office or remotely and on occasion in a typical office environment
No physical effort required beyond day-to-day movement such as sitting, standing, walking, etc.
Moderate audio / visual effort requirements. Repetitive tasks, some switching of concentrated attention between tasks, limited capability to control the pace of work.

Communication

Internal: Internal Interactions are primarily with internal stakeholders. This position requires the incumbent to interact on a day-to-day basis with all related parties to ensure proper communication for meeting job accountabilities and deliverables.
External: External Stakeholders, Vendors and other related parties

We aim to foster an inclusive culture, where our differences are celebrated and viewed as the strength that drives our collective impact and success. Our goal is to honour and embrace our authentic stories and those of our members. At our core, we respect and appreciate diverse perspectives, and we are committed to the true meaning of cooperative values, rooted in our mission to serve our members and advance our communities.
We are committed to employment equity and encourage applications from qualified candidates. Recruitment related accommodations for organizational positions will be provided upon request.
We thank all applicants in advance; however only those selected for an interview will be contacted.

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Accounts Payable Analyst