AIIM helps our customers drive revenue growth with recurring marketing communications across print, direct mail, email and text. By collaborating solutions designed to enable our client to achieve their strategic goals, we use print, data and integrated marketing to achieve highly effective campaigns that enrich our client’s customer relationship while providing a return on investment.

JOB SUMMARY:

Reporting to the Controller and VP, Finance, the incumbent will be responsible for the accounting and administrative support in the department. They will be in-charge of posting AP invoices and processing vendor payments. They should be able to apply basic accounting principles and handle work that is analytical in nature. The right candidate will have the opportunity to be trained to a senior accountant position in a couple of years.

ESSENTIAL SKILLS & QUALIFICATIONS

Hands on experience of Accounts Payable

Knowledge of Great Plains (GP) accounting system is preferred but not required

Computer skills & at least intermediate MS Excel skills

Detail oriented and organized

Good written and oral communication skills

Problem solving skills

Fresh graduates are encouraged to apply

DUTIES AND RESPONSIBILITIES

1. Adhere to Health and Safety Policy and report all unsafe and all unhealthy work conditions.

2. Adhere to the AIIM Security Policy and report any and all violations to the Security Policy.

3. Review, match & post vendor invoices in the accounting system.

4. Process vendor & other payments as per the organization’s payment cycle. Respond to vendors queries on a timely basis.

5. Take control of accounts payable aging and send weekly AP aging reports to management.

6. Reconcile vendor statements with our aging report on a periodic basis.

7. Own the documentation and filing process of accounts payable.

8. Preparing month end accruals and reconciliations.

9. Prepare management analytics around various expenses like leases, depreciation, stock purchases, employee benefits etc.

10. Assist the VP of Finance in managing the monthly inventory count & adjustment process.

11. Any other administrative tasks as assigned by the Finance Manager or VP Finance.

AIIM jobs

Accounts Payable Associate