About Us:
DIGENOVA MEDIA INC. is a leading real estate media and marketing company dedicated to revolutionizing the way properties are showcased in the market. We specialize working with the industry's top real estate agents, architects, and builders. We are committed to excellence in everything we do and are currently seeking a talented Administrative Assistant to join our team and play a vital role in our continued success.

Job Summary:
We are in search of a highly organized and detail-oriented Part Time Administrative Assistant to provide essential support to our team. They will need to be available weekdays after 5pm and 9-5pm on weekends. The ideal candidate will be a proactive problem solver, possess excellent communication skills, and have a strong ability to manage multiple tasks efficiently.

Responsibilities:

Conduct general administrative tasks, including answering phone calls, managing emails, and scheduling appointments.
Extend a professional and welcoming reception to visitors.
Prepare and organize documents, reports, and presentations.
Maintain and update our office records, client databases, and filing systems.
Assist in coordinating projects and collaborate with photographers and editors to support various real estate projects and marketing campaigns.
Manage photo and video equipment inventory and office supplies inventory and place orders as needed
Manage basic financial tasks, such as tracking expenses and processing invoices.
Undertake any other duties as assigned to meet the evolving needs of the organization.

Requirements:

Previous experience working in a real estate office is preferred
Proficiency in using Google Suite (Gmail, Docs, Sheets, Slides) and other office software
Proficiency in Monday.com and Slack
Proficiency in Intuit Quickbooks
Proficiency in both Mac OS and Windows software and hardware
Excellent organizational skills with the ability to prioritize tasks effectively
Strong attention to detail and accuracy in data entry and record keeping
Excellent communication skills, both verbal and written
Strong sales techniques
Ability to maintain confidentiality of sensitive information
Strong customer service skills with a friendly and professional demeanour

Join our team and be part of our mission to transform the way real estate is showcased! We look forward to receiving your application.

Job Type: Part-time

Pay: $20.00-$22.00 per hour

Schedule:

Evening shift
Every Weekend

Ability to commute/relocate:

Vaughan, ON: reliably commute or plan to relocate before starting work (required)

Education:

Secondary School (required)

Experience:

Administrative experience: 2 years (required)

Work Location: In person

DiGenova Media Inc. jobs

Part Time Receptionist/Administrator