The Accounts Payable Coordinator is a key member of the Finance team. The successful candidate employs a proactive and customer service focused approach to AP processing, preparing ad hoc reports, and resolving data integrity issues. The successful candidate will foster a team culture and maintain an environment of continuous process improvement and outstanding customer service.

Responsibilities:

Manages the general AP mailbox for the assigned entities.
Review, code and process invoices from the vendors, making sure they are accurate, fully supportable and approved by the requisitioner.
Process payments of vendor invoices through EFT on a weekly basis.
Match the payments made by EFT against invoices booked in AP.

Review, reconcile and record corporate credit cards.
Help with the preparation of month-end accruals, prepaids and allocations.
Assist with interim and year-end audits by pulling all sample documents and prepares analysis and reconciliation.

Maintain login credentials for all utilities, internet and telephone bills for all stores assigned.
Download all bills or invoices from vendor websites and record them in the book. (Payment partners, utilities, telephone and internet and inventories)

Verify vendor accounts by reconciling monthly statements and related transactions.
Coordinate with various franchisees all month-end requirements to
Concur (expense management platform) accruals.

Prepares weekly reports to be submitted to Accounting Management Team for review, funding, and payment approvals.

Prepare monthly reports related to Spend by vendors and payment category for Manager’s review. Assist in the delivery of timely and accurate financial information.
Other ad hoc tasks as assigned.

Qualifications:

Post secondary education in accounting, finance, business administration, or a related field.
at least 2-3 years experience in accounts payable or general accounting.

Tokyo Smoke welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Tokyo Smoke jobs

Coordinator, Accounts Payable