Employment Opportunity - Administrative Assistant

The Investment Funds Institute of Canada (IFIC) is the trade association and voice of Canada’s investment funds industry. Founded in 1962, our members are fund managers, distributors and professional service firms. IFIC is currently searching for the perfect candidate to fill the important role of Administrative Assistant, who will support the Policy Team and report to the Vice-President, Policy and General Counsel. This is an excellent opportunity for an experienced individual to join IFIC’s team, do interesting work and enjoy the many benefits offered by the organization.

You are a professional who brings a wide breadth and depth of senior administrative expertise to the role from at least 3 to 5 years of related work. You are also a team player and self-starter who sees what needs to be done for your own role and the team at large and does it in a tactful and professional manner.

About the Role

The Administrative Assistant provides support to IFIC’s Policy Team and reports to the Corporate Secretary, Manager, Administration. Working in a team-based environment with high volume, fast-paced periods, the individual brings expert MS Office and administrative skills, flexibility, a proactive approach to work, and an authentic desire to collaborate and assist others as situations dictate. The Administrative Assistant consistently demonstrates superior technical expertise and, as importantly, superior interpersonal skills to interact with co-workers, executives, professionals, and other stakeholders from the investment industry at large.

Responsibilities

· Handle inquiries, prioritize and initiate proper action on behalf of Policy Team

· Manage correspondence and prepare or coordinate responses

· Provide support services to IFIC committees – including arranging meetings, compiling meeting agendas and related materials for dissemination to attendees and coordination of meeting schedules

· Create web postings of IFIC documentation

· Manage the translation process of IFIC documents, coordinating with the translators and Policy Team for review of translated documents

· Interface with public and internal staff showing high degree of professionalism

· Maintain paper and electronic files and other documentation

· Assist with various office administrative procedures as appropriate

· Participate and support IFIC events and conferences as required

· Provide back-up support to fellow administration staff members for vacation and as otherwise required

Requirements/Qualifications/Personal Attributes

· Minimum Community College diploma and three to five years’ experience in a similar role

· Excellent written and oral communications skills

· Excellent computer skills, experience with MS Office, document management software, and production of accurate documentation

· Strong organizational and prioritization skills

· Self-starter who is able to initiate action without reminders from others

· Demonstrates a high degree of professionalism, evidenced by excellent people skills at all times, a calm approach to high volume, fast-paced periods, and a natural ability to address challenges and achieve productive outcomes

· Demonstrates mature and good judgment independently

· Team player who accommodates others’ organizational priorities and needs of the team

· Excellent customer service and relationship management skills

· Full vaccination for Covid-19, as most recently defined and recommended by the Ontario government

Work Location

This role is based in Toronto. The office currently operates in a hybrid environment with an expectation to be in the office two days per week and/or when required by the role.

Are you the right fit for this position? We hope so, and encourage you to send your application of interest to:

Janmedland96@gmail.com by June 12, 2024.

We thank all applicants for their interest and we will respond to those chosen for an interview.

Job Type: Fixed term contract
Contract length: 14 months

Pay: $55,000.00-$60,000.00 per year

Benefits:

Company events
Dental care
Extended health care
Paid time off
RRSP match
Vision care
Work from home

Flexible Language Requirement:

French not required

Schedule:

Day shift
No weekends

Supplemental pay types:

Bonus pay

Ability to commute/relocate:

Toronto, ON M5H 2R2: reliably commute or plan to relocate before starting work (required)

Education:

Secondary School (preferred)

Experience:

Administrative experience: 5 years (preferred)

Work Location: Hybrid remote in Toronto, ON M5H 2R2

Application deadline: 2024-06-12

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