The Executive Assistant is a dynamic and organized individual who serves a critical role in supporting the President. They will assist with the administration and coordination of meetings, special projects, and overall flow of communication and information. The successful candidate will be extremely organized, efficient, deadline-oriented, and able to multi-task in a fast-paced environment.

Responsibilities include but are not limited to:

Maintain an accurate and detailed calendar for President, manage and log incoming scheduling requests, re-schedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
Track President’s tasks and projects to ensure appropriate prioritization of projects, maintaining an awareness of high-level schedules, deadlines, and key deliverables.
Organize internal and external meetings for President , including logistical and substantive preparation
Conserves the President's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications.
Manage all travel scheduling and arrangements.
Track and reconcile monthly credit card statements and complete and submit expense reports in a timely manner.
Ensure consistent and efficient interaction with other administrative assistants across the organization; demonstrate poise and tact under pressure and handle matters with sound judgement and confidentiality.
Provide special project leadership and support as needed.
Assist with the coordination, design and preparation of presentations, meeting materials, and special projects.
Conduct preliminary research on a variety of topics; draft materials as needed.
Provide administrative support to other members of the Senior Leadership Team.

Job Type: Full-time

Pay: $60,000.00-$70,000.00 per year

Benefits:

Dental care
Extended health care
Paid time off

Flexible Language Requirement:

French not required

Schedule:

Monday to Friday

Supplemental pay types:

Bonus pay

Education:

Bachelor's Degree (preferred)

Work Location: In person

Cool Box Studios Inc. jobs

Executive Assistant to the President