Accounting / Administrative Assistant

We are seeking a highly organized and detail-oriented Accounting Assistant to join our team. QuickBooks Online knowledge and experience is required to perform accounts receivable and accounts payable duties while assisting our external accountant and bookkeeping team. This position requires excellent verbal skills using, Word and Outlook to communicate with clients and our accounting team. Negotiation experience is required to speak with customers regarding delinquent accounts. This position also requires excellent knowledge of Excel and Google Sheets to update formulas, link workbooks, create new workbooks when required.

This position requires the candidate to work at the office Mon – Friday 8 am – 5 pm.

Duties:

· Reconciliation of customer accounts while working with external bookkeeping team to analyze anomalies.

· Communicate effectively with other colleagues, customers, vendors, external bookkeepers, and accountants.

· Ensure customer payments are received, deposited, scanned, and sent to bookkeeping team for entry into QuickBooks.

· Ensure customer deposits and communications are logged into shared Google sheet.

· Provide bi-weekly updates to VP of customers who are reaching the 30-day threshold.

· Respond to client email requests, such as payment disputes or follow up with appropriate Paramount staff for resolution.

· Send reminders to clients of overdue accounts. This may include a statement of account or Finance Charge.

· Ensure vendor invoices received are accurate and not duplicates.

· Respond to vendor email requests, such as payment disputes or follow up with appropriate Paramount staff for resolution.

· Ensure invoices are submitted in a timely manner to external bookkeeping team based on accounts payable due dates charts.

· Assist the Office Manager with clients calls if necessary, creating or updating tracking spreadsheets, Google sheets, or ad hoc reporting requirements as they arise for the CEO, managers, or external accountants/bookkeepers.

Required Competencies:

· Excellent knowledge and experience with Excel, Google sheets formulas, QuickBooks Online, Word, Outlook.

· Negotiation experience is required to speak with customers regarding delinquent accounts.

· High attention to detail.

· Strong organizational and communication skills

· Ability to meet deadlines and manage competing priorities.

· Ability to make financial decisions for the benefit of the company.

· Excellent verbal skills to communicate with clients and our accounting firm.

Please note that this job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change as the company grows and the technology changes.

Job Type: Full-Time, permanent, in office

Schedule:

Day Shift

Monday to Friday

8 am – 5 pm

Salary: $52,000 - $58,000 per year

Benefits:

Education:

Strong accounting principles. Accounts payable, accounts receivable, reconciliation.

Excellent knowledge and experience with Excel, Google sheet formulas, QuickBooks Online. Word, Outlook.

Excellent verbal and written communication skills

Experience

Accounting: 4 years

Language:

English. Strong English skills are a requirement for negotiating with clients and vendors on the phone.

Job Types: Full-time, Permanent

Pay: $52,000.00-$58,000.00 per year

Schedule:

Day shift
Monday to Friday

Education:

DCS / DEC (required)

Experience:

Accounting: 3 years (required)
QuickBooks: 3 years (required)
Microsoft Suite: 3 years (required)
Pivot Tables: 2 years (required)

Language:

English - strong English skills required as dealing (required)

Work Location: In person

Expected start date: 2024-05-27

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