Bookkeeper / Admin Assistant (Part-Time) – Ref # KD08062401

The Career Foundation is currently seeking an Oriented Bookkeeper / Admin Assistant (Part-Time) on behalf of one of our employer partners.

Location: Etobicoke, ON
Job Type: Part-Time, Permanent
Working Hours: Onsite in Etobicoke: 1 to 2 days per week (Mon/Tue due to invoicing and payroll needs)
Salary: Starting at $23/hr

Job Summary:

The employer partner is looking for Bookkeeper / Admin Assistant (Part-Time). Please only apply to this position if you can work onsite in their office during these times and have a minimum 3+ years of QuickBooks experience using all functionalities. Since their company requires someone to be onsite, only those who can do so will be considered.

Responsibilities:

Accounts Payable

3yrs+ of QuickBooks (desktop) experience using all QuickBooks functions.
Process received invoices
Verify goods receipt against invoices and payment amounts
Prepare payment to vendors
Prepare HST / WSIB remittances
Reconcile bank account on a monthly basis
Manage all accounts payable functions.

Accounts Receivable

3yrs+ of QuickBooks (desktop) experience using all QuickBooks functions.
Prepare customer invoices on a weekly basis and distribute via email
Prepare customer account statements/reports on a weekly/monthly basis
Communicate with customers via phone and email regarding accounts and overdue payments
Manage all accounts receivable functions.

Additional Accounting Duties

Reconciliation and preparation of monthly and yearly statements.
Calculate and process bi-weekly payroll and stat holiday pay.
Calculate and prepare company HST payments.
Prepare monthly WSIB payment calculation and submit online.
Manage bank account and credit card reconciliations.
Maintain an orderly filing system.
Review bank statement, prepare bank deposits and manage inter-company general ledger reconciliations and journal entries.
Track specific weekly/monthly expenditures and data
Assist in year-end audit preparations and external audits.
Assist in month-end closing.
Identify process improvements and system efficiencies.
Project management / back-up.
Maintaining accurate and current record of vehicle service/repairs.
Other office/administrative duties as required including booking truck maintenance appointments.

Requirements:

3+ years minimum experience with QuickBooks Desktop (only candidates with QuickBooks software experience will be considered).
3+ years minimum experience in Canadian accounting practices.
Formal accounting/business education is considered an asset.
Excellent oral and written communication skills.
Strong proficiency with Microsoft Office (Excel and Word).
Tech savvy and ability to learn new software.
Excellent planning and organizational skills.
Attention to detail and a strong focus on follow through and follow up.
Proven ability to work well in a team environment.
Fluent English speaking, reading and writing skills and legible handwriting.
Hardworking, enthusiastic, positive and flexible “can-do” attitude.
Ability to set and achieve goals with limited supervision.
A willingness to learn and continually expand your skill set.
Excellent organizational, team work, communication and problem-solving skills.
Strong ability to manage multiple priorities.
Excellent customer service skills including a pleasant and upbeat telephone demeanor.
Ability to keep business matters strictly confidential.
Previous sales experience is an asset.
College/University Education.

This employer partner is an equal opportunity employer. We thank all candidates for their interest; however, only those selected will be contacted for an interview.

If you are registered with The Career Foundation and know your “contact code” for job postings, please include it in your email body. If you do not know your contact code, please ask your Employment Specialist.

The Career Foundation offers a wide range of career and job-related programs. Operating out of seven locations, we now help thousands of people each year successfully accomplish their employment goals. Our services, which are available at no cost to you, include workshops, individual coaching, training opportunities, and more. Participation in these services may be suggested to applicants in order to improve their likelihood of employment success.

For more information, please visit our website at: www.CareerFoundation.com

Job Type: Part-time

Pay: From $23.00 per hour

Work Location: In person

The Career Foundation jobs

Bookkeeper/Administrative Assistant