About Us: Bespoke Office Furniture Store is a premier supplier of high-quality office furniture solutions in Toronto. We are committed to providing exceptional customer service and innovative products that meet the diverse needs of our clients. We are currently seeking a dedicated and organized Administrative Assistant to join our team.

Job Summary: The Administrative Assistant will be responsible for providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. The ideal candidate will be resourceful, a good problem solver, and organized.

Key Responsibilities:

Answer and direct phone calls, take messages, and handle correspondence.
Manage and organize office operations and procedures.
Schedule meetings and appointments.
Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Order office supplies and research new deals and suppliers.
Order and track materials supplies for all projects.
Provide general support to visitors.
Act as the point of contact for internal and external clients.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
Coordinate and assist with special projects as required.
Ensure the office is always clean and presentable.

· Perform general office tasks such as typing, filing, and answering phones.

· Manage incoming and outgoing correspondence.

· Assist with data entry and maintaining electronic and hard copy filing systems.

· Coordinate appointments and maintain calendars.

· Provide exceptional customer service to clients and visitors.

· Assist with proofreading documents for accuracy.

· Utilize QuickBooks for basic accounting tasks.

· Coordinate project installation with clients, installation teams and production.

· Provide support to marketing team.

Qualifications:

Proven experience as an administrative assistant or office admin assistant.
Knowledge of office management systems and procedures.
Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular).
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multi-task.

Job Type: Full-time

Pay: $20.00-$25.00 per hour

Expected hours: 37.5 per week

Benefits:

Extended health care
On-site parking
Store discount

Flexible Language Requirement:

French not required

Schedule:

8 hour shift
Monday to Friday

Supplemental pay types:

Commission pay
Overtime pay

Education:

Bachelor's Degree (preferred)

Experience:

Administrative experience: 2 years (required)
QuickBooks: 1 year (required)

Work Location: In person

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Administrative Assistant