Who We Are

Harding Display Corp (HDC) is one of Canada's pre-eminent point-of-sale and in-store marketing solution providers. Located in Scarborough, Ontario, we are a family-owned company and have proudly been servicing clients in Canada and the U.S. since 1927 (that’s over 95 years!).

Our customers – who include Coca Cola, Lindt, Keurig, and McDonalds to name a few – choose us because of our best-in-class customer-focused approach and innovative designs of temporary and permanent displays. More importantly, though, we are backed by a strong team of dedicated, diverse employees in all segments of our business including graphic and structural design, production, manufacturing, logistics, sales, accounting, and human resources.

Why Work With Us?

Our business continues to evolve and we are looking for top talent to join our team and fuel our continuous growth. At HDC, everyone knows you by name – you are never just a number! We offer competitive pay, vacation time, paid benefits, and a fun, collaborative work environment. Are you ready to join our growing team and become a member of the Harding family? If so, read on!

We offer:

· Competitive pay + bonus opportunity

· Paid vacation and sick/personal days

· Health and dental benefits

· Family assistance program

· Long-term disability

· Insurance Programs

· Fun, collaborative work environment with a group of seriously talented individuals!

Are you ready to join our growing team and become a member of the Harding family? If so, read on!

Role Overview

Reporting to the Accounting Supervisor, the Accounts Payable Administrator is responsible for the full-cycle of AP functions. This position is primarily responsible for processing payments of vendor’s invoices. The cycle includes receiving invoices from vendors, matching to purchase orders and receiving documents, verifying quantities received prices and invoice extensions, and then entering the invoices in the computer system for payment.

This role will start as 5 days in office, but will eventually transition to a hybrid role working 2-3 days in the office.

A Closer Look At What You Will Do

· Responds to vendor payment inquiries (by phone and email) in a professional manner and within a 24-hour response period

· Manage the receipt of supplier invoices (by mail and email)

· Verify invoices against purchase orders (POs), packing lists and receiving reports to ensure the prices and quantities are correct; investigate any discrepancies that may arise in a timely fashion

· Obtaining the appropriate approvals for processing of invoices with any discrepancies or invoices without POs

· Proper calculation of input tax credits

· Enter and post all invoices and expenses on a daily basis using company-wide ERP system

· Prepare weekly cheque run proposal

· Process EFT batch, ACH payments, or Mail paper checks; collect the mail daily

· Prepare month end accruals and ensure amounts are reversed, if necessary, in the following period

· Maintain, file and safeguard all accounts payable source documents, vendor files and payment history files, both electronically and in paper form

· Prepare monthly AP reconciliations and journal entries

· Complete monthly Fixed Assets & Prepaids depreciation entries

· Month end responsibilities such as AP and AP Accrual reconciliations, fixed assets depreciation and prepaids expenses amortization entries

· Reconcile vendor statements against records on file and resolve any discrepancies

· Provide supporting documents, as requested, for audit purposes

· Ensure strict confidentiality and privacy of financial records as they relate to the organization and its business partners

· Provide support to the accounting team and other departments and/or assist with various ad hoc requests

· Assist with preparation and execution of the year-end inventory count

· Assist with month-end budget-to-actual variance investigation

· Preparation and analysis of various month end reporting

· Form payment strategies to make timely A/P payments and mitigate supplier objections

· Prepare and process payment runs on a weekly basis

· Builds and promote professional relationships by communicating, interacting, being mindful and respectful of all Harding colleagues, in order to optimize team productivity and results

· All other duties as assigned

Your Skills and Experience

· 2 years minimum direct experience in an A/P capacity

· General knowledge of accounting/finance; post-secondary an asset

· Possess strong organizational, interpersonal and communication skills

· Proficient knowledge of and practical application of Microsoft Excel and Word and ability to work with the organization’s Enterprise Resource Planning system

· Demonstrate ability to accurately calculate, post, correct, and manage accounting figures and financial records

· Strong attention to detail and a high degree of accuracy

· Strong work ethic and positive team attitude

· Sound analytical thinking, planning, prioritization, and execution skills

· Strong problem identification and problem resolution skills

· Ability to work in a fast-paced environment with tight deadlines; flexibility in hours required

· Pleasant telephone manner and email etiquette

· Demonstrates behaviours aligned with the organization’s values.

At Harding Display, we want people to love their work and show respect and empathy to all. We are committed to building a diverse workforce representative of the communities we serve and encourage applications from all genders, races, religions, ages, and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.

We are proud to be in compliance with the Accessibility for Ontarians with Disabilities Act (AODA), 2005 and the Integrated Accessibility Standards Regulation. If you require accommodation at any point through the hiring process, please contact the People & Talent Department at careers@hardingdisplay.com using the subject line: Accommodation Requested.

We thank all applicants for their interest in employment with Harding Display, however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Schedule:

Day shift
Monday to Friday

Ability to commute/relocate:

Scarborough, ON: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

What is your minimum salary expectation? Please provide a minimum or a range.

Experience:

Accounts payable: 1 year (preferred)
Microsoft Excel: 2 years (preferred)

Work Location: Hybrid remote in Scarborough, ON

Harding Display jobs

Accounts Payable Administrator