Job Description

Baycrest Academy for Research and Education has an opportunity for a

ADMINISTRATIVE ASSISTANT

Canadian Consortium on Neurodegeneration in Aging (CCNA)

Position Type: Full-Time

Shift Type: Day, No weekends

Bi-Weekly Hours: 70 Hours

Hours of Work: 7 hrs/shift

Posting Number: 7882

Union: Non-Union

Date Posted: July 30, 2024

Job Summary:

The Canadian Consortium on Neurodegeneration in Aging (CCNA) was established in 2014 through a grant from the Canadian Institutes of Health Research in partnership with non-profit, pharma, provincial and private funding partners with the goal of catalyzing collaborative research in dementia within Canada.

Reporting to the Program Director, the administrative assistant performs administrative functions that support the effective and efficient program and research operations of the CCNA.

Responsibilities include but are not limited to:

Provides administrative, and research support for CCNA’s Program Director.
Schedules, coordinates and assists with meetings, activities, events, staff, trainees, and stakeholder.
Set up zoom settings and invitations, take minutes and distribute meeting information to attendees
Draft email, templates and documents with direction from CCNA Program Director
Ensures the CCNA folders tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
Updates CCNA information, and lists, as well as other databases.
Assists with funding applications.
Assists with committee meetings.
Assists with contracts and payroll
Assists with CCNA reporting and communication with partners
Assist with conference preparation, printing and organization
Adheres to policies and procedures for Baycrest employees.
Records Centre voicemails (standard, closure, etc.)
Answers, screens, and forwards incoming phone calls, emails, and in-person inquiries
Receives and processes payments/reimbursements for travel, services, and products
Receives and distributes daily mail/deliveries
Maintains office security by following safety procedures and controlling access via the Reception Desk (visitor badges, etc.)
Provides administrative support for ad hoc items

Qualifications include but are not limited to:

Undergraduate degree, college diploma, or certificate in business administration, health administration, personal/corporate assistance or equivalent
3-5 years related administrative and/or research support experience.
Experience with research subject recruitment and interacting and working with older adult populations
Proficient with Word, Excel, PowerPoint, Outlook, SharePoint, Adobe
Evidence of strong customer service approach, professionalism, and diplomacy
Great facilitation, organizational and problem-solving skills
Excellent verbal, written and listening communication skills

Additional Benefits:

Vacation Entitlement
Opportunity to enroll in the extended health and dental benefit plan
Opportunity to enroll in the Healthcare of Ontario Pension Plan (HOOPP)
Access to 24/7 Employee Assistance Program

INTERNAL APPLICANTS: Please submit your application online through the Baycrest intranet. Failure to include your resume may affect your candidacy for this position. All communication related to this job posting will be sent to the email address used to submit your application.

Remarkable people of Baycrest Health Sciences

are changing the future of brain health and aging.

Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.

Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at recruitment@baycrest.org or 416-785-2500, ext. 2961.

All successful candidates will be required to complete a police reference check/vulnerable sector screen.

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Administrative Assistant