CITIZENS FIRST THROUGH SERVICE EXCELLENCE

We have an exciting Permanent Part-Time, Unionized opportunity in the Financial Services and Deputy Treasurer Department for an experienced and motivated individual.

Bank Reconciliation Coordinator (Permanent Part-Time)

J0824-0415

Vaughan is a city on the move. With a downtown core rising from the ground – the Vaughan Metropolitan Centre, a state-of-the-art hospital opening its doors in 2021 – the Cortellucci Vaughan Hospital, and a bustling subway, exciting projects are transforming the community. Be a part of something amazing and build your career at the City of Vaughan.

The City of Vaughan is an equal opportunity employer serving one of the fastest-growing municipalities in Canada, we are an organization committed to diversity and inclusivity, providing a thriving work environment, excellent benefits, learning and growth opportunities and a place where collaboration and teamwork are fostered. As one of the Greater Toronto’s Top Employers for 2021, we continuously employ workplace best-practices – and they’re getting noticed! Excellence demands brilliant personalities, visionary thinking and a passion for public service. Vaughan is your place to grow.

Position Overview

The position is responsible to prepare multiple, complex bank reconciliations, cheque transmissions and wire payments to the assigned City’s bank accounts. Liaise with the bank, internal and external stakeholders on various requests. Analyze accounting and banking discrepancies identified in the reconciliation process, prepare journal entries in accordance with General Accepted Accounting Principles (GAAP) for financial accounting reporting. Assist at interim and year-end audits to provide required documents, schedules, and reconcile other assigned balance sheet accounts.

Responsibilities

Bank Accounts and Reconciliation Duties

• Performs monthly complex bank reconciliations and analysis of assigned balance sheet accounts to ensure amounts are accurately reflected in the City's general ledger for supervisor's approval.

• Analyzes accounting and banking discrepancies identified in the reconciliation process, takes appropriate methods to correct discrepancies.

• Liaises with all departments and banking institutions on reconciling issues and investigates all discrepancies between the bank and the general ledger through to successful resolution.

• Confirms receipts or payment of Federal and Provincial tax remittances, rebates and government grants and other funds.

• Responsible for weekly and as required cheque transmissions to the bank. Generate bank reports via the on-line banking system, as assigned.

• Responsible for outstanding cheque lists process for Canadian, and U.S. accounts and administration of void and stale- dated cheques ensuring bank report cut off dates are adhered to. Monitors the US bank account balance.

•Prepares journal entries in accordance with General Accepted Accounting Principles (GAAP) for financial accounting reporting.

General Accounting Duties

• Prepares necessary journal entries for all bank charges, U.S. exchange adjustments, payroll transfers, Electronic Funds Transfer (EFT) and wire payments and receipts for all bank accounts.

• Reviews revenue journal entries prepared by various departments and liaise with department and financial institutions to ensure accurate recording on a timely basis.

Audits and Special Projects

• Assist in interim and year-end audits to provide required documents and schedules to auditors and reconcile other assigned balance sheet accounts with the direction from the direct supervisor.

• Responsible for maintaining up- to- date procedures on all major job functions of the position including maintaining accurate and organized paper and electronic files with supporting documents.

• Acts as departmental representative for special financial projects liaising with internal departments and external financial institutions.

Other Duties

• Assists in providing accounting support for the Accounts Receivables and Accounting Clerk position(s) in times of work surge or absence.

• Performs other related tasks and projects as assigned, which are in accordance with job responsibilities or necessary department and corporate objectives.

• Responsible for ensuring compliance with the Ontario Health and Safety Act and Regulations and the Corporate Health & Safety policy and related procedures.

• Responsible for ensuring compliance with the Accessibility for Ontarians Disability Act (AODA) and related policy and procedures.

Qualifications and Experience

• Three (3) year Community College Diploma Accounting or Finance Diploma or suitable equivalent

• Minimum of three (3) years' general accounting experience, including working knowledge with computerized accounting systems

• Proficient with utilizing Microsoft Office Suite, i.e. Word and Excel, Adobe Pro.

• High level of accuracy and attention to detail.

• Ability to perform well under tight time frames and independently with minimal supervision.

• Proven aptitude for working with figures, problem solving skills, research and analysis.

• Strong interpersonal skills coupled with effective communication skills (oral and written).

• Knowledge of, and demonstrated ability in, the city’s core competencies and relevant functional competencies.

• Completion of CPA (Chartered Professional Accountant) PREP preferred.

• Ability to work outside normal business hours as required and in accordance with the Collective Agreement.

At the employee's request, this position is eligible to take part in our hybrid work model as outlined in the City's Alternative Work Arrangement Policy.

If you are an energetic person who is interested in bringing your knowledge and passion to the City of Vaughan, please visit our website to apply online by September 11, 2024.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Please be advised, the City of Vaughan uses email to communicate with applicants for open job competitions.

The City of Vaughan is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The City of Vaughan is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.

City of Vaughan jobs

Bank Reconciliation Coordinator (Permanent Part-Time)