DATE: August 23rd, 2024

LOCATION: Toronto, ON – People & Culture Team

COMPENSATION: $48,941 - $58,154Annually Prorated

LOFT Community Services is a unique and dynamic charitable organization that supports people living with complicated issues such as mental and physical health challenges, substance use challenges, poverty and homelessness. Serving approximately 19,633 annually and providing 1,861 units of supportive housing last year, LOFT is one of Ontario’s largest mental health service providers of its kind. LOFT is also recognized as a Nonprofit Employer of Choice™ Award (NEOC) recipient.

To help fulfill its mission, LOFT is hiring a Payroll and Benefits Administrator.

Job Summary

The Payroll and Benefits Administrator is responsible for administration of employee benefits & pension, data management and employee records management. They support and assist with ensuring efficient and accurate payroll for all salaried and hourly staff and are responsible for all payroll, benefit, and pension related reporting.

What You Will Do

Responsible for new hires set up after receiving notifications from HR coordinators, and review new hires set up first step completion to make sure data e.g. SIN and bank information are input correctly; as well as the time sheets from hourly paid staff; reviewing, following-up for clarification or discrepancies if necessary.
Review and update salary step changes every pay according to HR updated excel and communicate HR coordinators for any questions on the list. Calculate Retro and adjustment payment and apply in ADP as needed.
Update timecards for missed hours or missed absence codes after receiving emails from Human Resources and programs, apply historical edits for closed pay periods as needed. Prepare and issue manual chqs for missed payments as requested. Help set up schedule planners if required.
Inputting all relevant data and records into the payroll database and make sure changes in all areas are updated.
Review salaries periodically on ADP to make sure the salaries are correct in accordance with employee’s contract.
Responsible for updating pay grades table on ADP after general increases.
Reply and respond to questions from employees regarding payroll discrepancies, pension and benefit entitlement inquiries; following up for clarification or discrepancies if needed.
Support Payroll & Benefits Specialist with transmitting payroll data to the service provider (ADP), checking returned data and distributing pay stubs/prepare manual cheques as requested.
Maintaining the benefits & pension database to make sure all eligible benefits and pension members are tracked and enrolled on ADP on time and under correct benefits group; reconcile members list with HR administrator to provide reminder list of members enrolment document requirement every month.
Support Payroll & Benefits Specialist in calculating and processing payments such as: pension, benefit, WSIB, EHT, Union Dues and retroactive and/or severance money, as well as year-to-date adjustments, statutory deductions, EI amendments, taxes or other withholdings; producing Records of Employment or other required documentation from available information;
Support the calculating, producing and remitting monies or information requested by government or regulatory
Reviewing all transactions received for completeness, accuracy of supporting documentation, adherence to internal controls, the various collective agreements and legislated standards; seeking clarification and alerting Human Resources as to anomalies
Support in preparation and Review of T4s
Liaising with external systems support for issues or problems with the payroll and benefit systems as needed
Assist with year-end Audits
Assist with government audits by preparing documents requested i.e. WSIB and EHT from Ontario government
Act as a back up to Payroll & Benefits Specialist
Support Payroll & Benefits Specialist in all other areas related to payroll, pension and benefits
Time to time assignments if needed

What You Bring

Must-Haves

The position requires excellent knowledge of the payroll and benefits management, and accounts payable functions as acquired through certification with the Canadian Payroll Association or an accounting designation from a community college, coupled with 1-3 years of experience in payroll administration
Knowledge is required of the standard and accepted practices regarding payroll, and of the payroll policies/procedures, deadlines and internal controls of the organization.
Knowledge is required of the legislation and regulatory requirements in Ontario
Excellent knowledge is required in MS Software and payroll (ADP preferred)
Knowledge of math, ability to work independently with little technical supervision

Nice-to-Haves

Experience with administration in employee benefits & pension administration would be an asset
Solid understanding of benefits administration & other Human Resources practices would be an asset
Strong analytical, problem-solving, time management and organizational skills are essential for this role
Excellent interpersonal and communication skills
Strong ability to pay attention to detail

What We Offer

A comprehensive compensation and benefits package, including medical, dental, vision, life insurance, and long-term disability
Defined Benefits Pensions Plan
24/7 Employee Assistance Program
E-learning program available all year round
Starting vacation time above minimum standard,
Additional paid personal and paid sick days
Professional development budget available to help you nurture and shape your career
Corporate Gym membership rate with GoodLife Fitness
Access to Perkopolis, a comprehensive corporate discount program
Access to unlimited DEI trainings through partnership Canadian Centre for Diversity and Inclusion
Tuition reimbursement program
Maternity-leave top up program

Our Commitment to Diversity and Inclusion

LOFT Community Services is a values-driven organization with a deep belief that each person has the ability to grow and change. We value compassion, collaboration, and community delivered with dignity, innovation, and excellence. LOFT’s vision is that together, we can all live successfully in our community. Our client population reflects Ontario’s diverse community and it is LOFT’s goal to build a workforce who also reflects that diversity. LOFT believes there are many ways to develop skills and build experience and expertise. So even if you don’t “tick all the boxes” but think you’d thrive in this role, you are encouraged to apply.

Note: A satisfactory vulnerable sector check (VSC) is also required.

CLOSING DATE: September 6th, 2024

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

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LOFT Community Services is committed to fostering an inclusive and accessible environment and dedicated to building a workforce that reflects the diversity of the community in which we live and serve. LOFT is committed to making employment opportunities accessible in accordance with the Accessibility for Ontarians with Disabilities Act, 2005. Requested accommodation will be provided in all parts of the application and hiring process by contacting hrteam@loftcs.org or (416) 979-1994.

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LOFT Community Services jobs

Payroll & Benefits Administrator