Req ID: 25222
Vacancy Type: Permanent
Number of Positions: 1
Closing Date: 07/15/2024

Job Summary

Provide timely and accurate administrative and clerical support. Using advanced computer skills and strong organization abilities, aids in the efficient day-to-day operation of the team/ department.

Duties and Responsibilities

Under the direct supervision of the Facility Manager, the successful candidate will perform a variety of administrative support duties for the business unit. Duties will include, but not limited to:

Prepare correspondence, reports, agendas, minutes, manuals, documents and spreadsheets
Perform a variety of clerical duties, including opening, sorting, preparing and distributing mail, maintaining current accounts, files, works in progress financial files, photocopying
Preparing deposits, maintaining cash control records, ensuring compliance to cash handling and inventory standards
Coordinating meetings, ordering supplies, preparing journal vouchers and Concur invoice payments
Deal with public inquiries as it relates to programs, services and rentals in the community centre
Liaise with customers regarding rental set ups and Municipal Alcohol Policy (MAP) functions
Enter all payroll data into SAP for Part Time and Full Time Staff and provide SAP support with requisitions
Maintain central filing systems using OMNIRIM and by following records retention by-laws
Assist, when required, with completing Quest 2 evaluations on programs as a member of the facility team
Participate regularly in Manager On Duty Shifts which includes the flexibility to work evenings and weekends
Perform other related duties as assigned

Skills and Qualifications

Graduation from a post-secondary program in administrative/business support or related program
2 to 3 years administrative experience or equivalent combination of education and experience
Advanced MS Office, including Word, Excel, PowerPoint, basic knowledge of Access or Visio
Experience with SAP time and labour
Experience with MS Outlook: e-mail, tasks, meetings, scheduling of calendars
Experience with SAP Concur Invoice, SAP Fiori
Experience with Recreation Management Software
Previous cash handling experience
Excellent organizational, oral and written communication skills
Strong ability to multi-task and deal effectively with all levels of staff and the public
Ability to prioritize and meet deadlines in a fast paced environment
HIGH FIVE ® Principles of Healthy Child Development and Quest 2 Certifications are required (or willing to obtain within the first 6 months of start date)
Standard First Aid/CPR C certification is required

Hourly Rate/Salary: $ 51,800.00 - $ 69,067.00
Hours of Work: 35
Work Location: 3450 Morning Star Drive, Mississauga
Department/Division/Section: CMS/Community Services Dept , CMS/Recreation & Culture Division , North District
Non-Union/Union: Non Union

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion.

Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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