Purpose:
Under the direction of the Executive Assistant, the Administrative Assistant role supports the goals and objectives of the Office of the Dean and the Officer of the Executive Officer. The role will provide confidential administrative support to the Dean, Executive Officer, Associate Dean's, and Schulich Leadership team as well as provide advanced reception, administrative and clerical support for the general operation of the Office of the Dean and Office of the Executive Officer.

Education:
College Diploma in a related field such as Office Administration or an equivalent of 2 years recent experience (defined as within the last three years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.

Experience:
Two (2) years' recent related experience in an administrative role including providing front line support within a Dean/Associate Dean or Executive level office and calendar management to senior-level administrators. Experience dealing with corporate, business and government entities, and coordinating multiple activities in a fast-paced environment including program/event coordination in an academic environment is required.

Skills:

Exercising responsiveness, tact, diplomacy, and discretion when dealing with others, dealing courteously and effectively with a diverse population of students, faculty and staff.
Ability to maintain confidentiality.
Efficient attention to detail.
Effective organizational skills including ability to set priorities, multi-tasking and meeting deadlines.
Working effectively under pressure of high volume and frequent interruptions.
Efficient written and communication skills to obtain and provide accurate information in a clear and concise manner.
Efficient customer service skills.
Exercising initiative and good judgement.
Working effectively both independently and as a member of a team.
Intermediate MS Office.

Additional Notes:
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.

If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.

As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.

York University jobs

Administrative Assistant