Position Overview:
Lubecore is seeking a motivated and detail-oriented Billing and Accounts Coordinator to join our team. In this role, you will be responsible for managing invoicing processes, and accounts payable, and providing excellent customer service. If you have strong organizational skills, a background in accounting, and are a team player, we want to hear from you!
Key Responsibilities:
- Manage telephone reception and customer inquiries effectively.
- Process sales invoicing and customer invoicing for services and installation.
- Collaborate with Account Managers, Inside Sales, and Technicians to obtain necessary information for invoicing.
- Maintain and update Account Manager spreadsheets.
- Ensure invoicing status aligns with project schedules.
- Confirm subcontractor billed working hours for invoicing accuracy.
- Resolve billing errors flagged by staff or customers promptly.
- Issue credit notes as requested.
- Communicate professionally with customers regarding invoice requests and status updates.
Accounts Payable Duties:
- Match and enter Accounts Payable invoices with purchase receipts for both local and imported products.
- Enter expense invoices accurately.
- Perform cheque runs for supplier payments.
- Reconcile overseas prepayments and enter invoices upon receipt.
- Communicate with vendors to provide payment status updates.
- Verify vendor accounts by reconciling monthly statements and transactions.
- Maintain accurate historical records of all invoices, reports, receipts, and cheques.
Additional Responsibilities:
- Assist other departments with equipment or product purchases, tracking assets, and managing accounts for acquisition.
- Deposit Accounts Receivable cheques.
- Perform monthly Visa statement reconciliations and entries.
- Collaborate effectively with other Lubecore staff members.
- Prepare account statements for customers as needed.
Skills and Qualifications:
- Excellent written and verbal communication skills.
- Fundamental understanding of basic accounting math.
- Strong attention to detail to ensure accurate accounting entries.
- Familiarity with accounting software, such as Epicor.
- Solid organizational skills to manage and track invoicing processes.
- Outstanding customer service skills to interact with various clients.
- Knowledge of data entry and record-keeping procedures.
- General administrative skills, including email management and accounting documentation.
- Proficient in using software systems, spreadsheets, and email applications.
- Ability to work independently as well as collaboratively within a team.
- Capacity to handle a high volume of work while meeting deadlines.
- Excellent organizational and time management skills.
- Strong problem-solving abilities.
Why Join Us?
At Lubecore, we value our employees and strive to create a supportive and positive work environment. If you meet the qualifications and are excited about making a difference in our team, apply today!
How to Apply:
Please submit your resume and a cover letter detailing your relevant experience to Bridget Kelly, Human Resources.
Lubecore is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Types: Full-time, Permanent
Pay: From $45,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care
Flexible language requirement:
Schedule:
Experience:
- Accounts payable: 2 years (required)
Work Location: In person
