The Accounting Clerk is an integral part of the Accounting Team at Bryan & Company and is responsible for maintaining accurate financial records for both general and trust accounting in a high-volume environment. A member of a team of three Accounting Clerks, this position involves a quarterly rotation between banking, accounts payable, and monitoring the accounting inbox. The Accounting Clerk ensures compliance with the Law Society of Alberta as it relates to trust and accounting requirements. The ideal candidate will have a strong attention to detail, excellent organizational skills, and will thrive in a high volume environment.
Responsibilities
Banking:
- Monitoring both general and trust bank accounts on a daily basis, ensuring that incoming client funds are accounted for promptly;
- Communicating with banking service advisors as required;
- Report unusual transactions to the Assistant Controller
- Ensuring proper documentation for each transaction (incoming and outgoing) this includes banking details, signatures and requisitions; and
- Weekly bank reconciliation to ensure all funds are recorded in the accounting system.
Accounts Payable:
- Review and verify invoices and expense reports for accuracy and completeness;
- Prepare and process accounts payable payments within due dates;
- Maintain vendor records and respond to vendor inquiries; and
- Balancing the sub-ledger and communication month end details to the team.
Accounting Inbox:
- Monitoring the accounting inbox for incoming inquiries and prioritizing them accordingly;
- Communicating to the team when emails have been assigned; and
- Keeping the inbox organized and conducting follow-up with staff, lawyers and/or the team as required.
General Accounting Support:
- Assist with month-end and year-end financial closing procedures;
- Collaborate with the accounting team to resolve discrepancies and errors; and
- Support general and trust audits and compliance with Law Society of Alberta.
Competencies
- Entrepreneurial Spirit | Demonstrates a proactive approach to identifying and solving accounting challenges while seeking new opportunities for process improvement. Exhibits the ability to think creatively and find solutions in a high-volume environment.
- Team Collaboration | Works effectively in a team, communicates openly, and shares knowledge to achieve common goals. Resolves conflicts and differences constructively, contributing to a harmonious team atmosphere.
- Fun and Engagement | Maintains a positive and enthusiastic outlook, contributing to a fun and engaging workplace. Adapts to changing work conditions with a sense of humor and a willingness to embrace new challenges.
- Pride in Work | Takes pride in maintaining the highest level of ethics, accuracy and precision in accounting tasks. Demonstrates a strong commitment to meeting deadlines, maintaining confidentiality, and producing high-quality work.
- Authenticity | Consistently communicates openly and honestly with team members and internal customers. Values and respects the unique perspectives and backgrounds of all colleagues.
- Forward-Looking Vision | Thinks ahead and considers the long-term implications of accounting decisions. Exhibits a commitment to ongoing learning and professional development.
- Adaptability | Adapts to changes in work processes and environments, displaying a willingness to learn and grow. Maintains composure and effectiveness in high-pressure situations.
Education & Experience
- Post-secondary education in accounting, finance, or a related field;
- Two years previous experience on an Accounting Team;
- Proficiency in using accounting software and Microsoft Office applications, particularly Excel;
- Strong attention to detail and accuracy in accounting tasks;
- Excellent organizational and time management skills;
- Strong communication and interpersonal skills; and
- Ability to work both independently and as part of a team.
