ExcelSense Technologies Corp. is a design and manufacturing company providing purpose-built camera solutions for machine vision and surveillance in harsh industrial environments to help our customers extend the reach of industrial vision past the barriers of harsh conditions. We are hiring for our first internal Intermediate Accountant.
Role Overview
Reporting to the CEO, the Intermediate Accountant leverages strong financial capability and is accountable for leading the internal Accounting, Bookkeeping, Payroll and Office Management functions. The successful candidate will work in close partnership with our internal operations, supply chain, distribution and manufacturing teams as well as our 3rd party accounting service providers.
Responsibilities:
Payroll & Benefits
● Complete semi-monthly payroll processing, ensuring all employees receive applicable wages and benefits; make any adjustments as required
● Update WorkSafe BC rates, verify vacations/ leaves of absence and Prepare T4’s and ROE’s as necessary
● Administer employee benefits program and completed all enrollments and amendments to ensure the program was suitable and in line with business needs.
● Prepare all government remittances as required by law within the timeframes required and reconcile payroll records to monthly statements (GST, PST, WCB, EHT)
Accounts Payable/ Receivable
● Review invoices to purchase orders and ensure accuracy for processing, follow up with discrepancies as needed
● Process bi-monthly payables run
● Compare supplier statements to AP
● Reconcile, review and process Visa transactions
● Prepare and submit credit applications as requested
● Prepare customer invoices and issue per policy
● Follow up with all outstanding customer payments to maintain excellent collections of receivables
● Monthly bank reconciliations
● Ensure EFT/Vendor information is up to date
Accounting and Finance support
● Prepare cash forecasts
● Review and monitor overhead and profit margins
● Assist in securing LOC, loans, leases, etc.
● Prepare and submit quarterly reports for Bank
● Prepare financial documents for accountants' review
● Assist accountants in their process of closing year-end (including Review Engagements, correspondence, question periods, compiling documents as requested, etc.)
● File and pay corporate tax installments if required
● Assist with SR&ED compilation
Office Management
● Maintain general office supplies
● Review business insurance requirements annually
● Improve existing organizational processes, document templates and support in the development of standard operating procedures.
● Monitor tidiness and fluidity of office processes and ensure all staff are complying
● Assist in updating or creating existing or new forms used in daily processes
Qualifications
● Diploma or Bachelor’s degree in accounting or business administration.
● Preference will be given to candidates who hold a CPA designation.
● 3-5 years of recent related experience in the full cycle of accounting in Canada or US, including job costing and payroll. Proven experience in taking responsibility for full-cycle accounting processes, policies and systems.
● Knowledge of CA and US GAAP and IFRS
● Strong financial acumen and analytical agility.
● Detail-oriented, organized and able to meet tight deadlines.
● Advanced working knowledge of Excel and Quickbooks
● Working knowledge of Dext and Plooto preferred
● Self-motivated and results-driven; prefers to work in a fast-paced dynamic environment
● Proven prioritization, time management and project management skills
● Highly effective written and interpersonal communication skills; the ability to build a positive, team-oriented environment.
● Demonstrated aptitude in dealing with private and confidential information; uses diplomacy and tact in all interactions.
