The ideal candidate will be well organized, detail-oriented and comfortable dealing with financial data. This individual will be responsible for overseeing accounts payable and accounts receivable, processing payroll, HST and WSIB online reporting/remittance and conducting other tasks related to finance, full cycle accounting and customer relations. They should be excellent at managing data, have a high degree of detail-orientation and customer service skills and have the ability to produce clear financial reports. We're looking for a candidate who can work on-site on Mon and Tue (due to specific bookeeping needs on these days) and potentially 1 other day per week.
Responsibilities
Accounts Payable
- 3yrs+ of QuickBooks (desktop) experience using all QuickBooks modules.
- Process received invoices
- Verify goods receipt against invoices and payment amounts
- Prepare payment to vendors
- Prepare HST / WSIB remittances
- Reconcile bank account on a monthly basis
- Manage all accounts payable functions.
Accounts Receivable
- 3yrs+ of QuickBooks (desktop) experience using all QuickBooks modules.
- Prepare customer invoices on a weekly basis and distribute via email
- Prepare customer account statements/reports on a weekly/monthly basis
- Communicate with customers via phone and email regarding accounts and overdue payments/collections
- Manage all accounts receivable functions.
Additional Accounting Duties
- Reconciliation and preparation of monthly and yearly statements.
- Calculate and process bi-weekly payroll and stat holiday pay.
- Calculate and prepare company HST payments.
- Prepare monthly WSIB payment calculation and submit online.
- Manage bank account and credit card reconciliations.
- Maintain an orderly filing system.
- Review bank statement, prepare bank deposits and manage inter-company general ledger reconciliations and journal entries.
- Track specific weekly/monthly expenditures and data
- Assist in year-end audit preparations and external audits.
- Assist in month-end closing.
- Identify process improvements and system efficiencies.
- Other office/administrative duties if needed.
Qualifications
- 3+ years minimum experience with QuickBooks Desktop (only candidates with QuickBooks Desktop software experience will be considered).
- 3+ years minimum experience in Canadian accounting practices.
- Bachelor's degree in accounting or related field is an asset
- Excellent oral and written communication skills.
- Strong proficiency with Microsoft Office (Excel, Word, Outlook).
- Tech savvy and ability to learn new software.
- Excellent planning and organizational skills.
- Detail orienation and a strong focus on follow through and follow up.
- Fluent English speaking, reading and writing skills and legible handwriting.
- Hardworking, enthusiastic, positive and flexible “can-do” attitude.
- Ability to set and achieve goals with limited supervision.
- A willingness to learn and continually expand your skill set.
- Excellent organizational, team work, communication and problem-solving skills.
- Strong ability to manage multiple priorities.
- Excellent customer service skills including a pleasant and upbeat telephone demeanor.
- Ability to keep business matters strictly confidential.
- Previous sales experience is an asset.