MAJOR DUTIES:
1. Perform day-to-day and month-end accounting activities
2. Maintain AP email inbox and respond to any internal or external AP inquiries
3. Review/verify all invoices for accuracy, appropriate supporting documentation, and approvals (3-way matching)
4. Accurately record vendor invoices and prepare electronic payments
5. Record and reconcile corporate credit cards
6. Reconcile accounts payable transactions and vendor statements
7. Record monthly accruals and journal entries
8. Record intercompany transactions
9. Ensure sales taxes are accounted for correctly
10. Investigate and resolve invoice discrepancies and issues
11. Work closely with departments to promptly obtain invoice approvals and resolve outstanding AP issues
12. Understand Chart of Accounts and code expenses to proper categories
13. Support and back-fill other finance functions within the finance team as required
14. Resolve overdue account issues by making payment arrangements by telephone or e-mail to vendors
15. Assemble information for external auditors for the annual audit
16. Maintain offsite/onsite storage and records management
17. Record employee expense reports
18. Proactively identify opportunities for process improvements
19. Comply with internal controls and company policies and procedures and maintain confidentiality
20. Ad hoc projects as assigned
WORKING RELATIONSHIPS: customers, suppliers
POSITION REQUIREMENTS:
1. 3+ Years Previous Accounts Payable experience in a fast-paced environment
2. Experience in processing full-cycle accounts payable in a manufacturing environment
3. Experience using an ERP system (Sage 500 experience is an asset)
4. Post-secondary diploma or degree in accounting or related discipline
5. Well-organized and detail-oriented
6. Proven ability to work well in a team