Salary $50-60K/year
Location: Burlington, ON
Contract: Full-Time
Office Hours: 8:30 AM – 5:00 PM
Our Client is seeking a detail-oriented and highly organized Accounts Payable and Office Coordinator to join our team. The ideal candidate will be responsible for clerical duties and managing all aspects of accounts payable, ensuring timely and accurate processing of invoices, expense reports, and payments. Knowledge of Microsoft Office and QuickBooks is a must. This role requires strong communication skills, the ability to work effectively in a fast-paced environment, and a commitment to maintaining confidentiality and accuracy in financial transactions. The responsibilities will include but are not limited to:
Primary Responsibilities
Use QuickBooks Desktop to record daily bookkeeping entries
Process accounts payable invoices and expense reports accurately and efficiently
Answer, screen and forward all incoming phone calls while providing basic information to callers when required, greet all guests upon arrival at front desk
Review invoices for appropriate documentation and approval prior to payment
Verify and reconcile vendor statements, resolving any discrepancies in a timely manner
Point of contact for suppliers and trades in order to follow up on invoices, purchase orders and payment inquiries
Prepare and process weekly cheque runs and electronic payments
Reconcile and record monthly credit card statements
Conduct bank runs at local branches as required (vehicle required)
Perform clerical duties, including but not limited to: filing, scanning, procuring supplies
Assist team members in the office when required
Miscellaneous tasks as required
Key Qualifications
The ideal candidate will be proficient in data management and analysis, and a creative thinker inspired by innovation, growth, and change.
Minimum 2 years of relevant experience
Knowledge of accounting principles and practices
Proficient in Microsoft Office (Especially Excel)
Proficient in QuickBooks Desktop
Valid driver’s license and vehicle is required
Strong communication skills – both written and verbal
Ability to organize, multitask, prioritize and work under pressure
College diploma or university degree in accounting